Build a dated Queensland treatment chronology from the records
MaintainedLast reviewed
Key facts
- Human involvement
- YellowClose supervision
- How AI is used
- Build a dated treatment chronology with the provider, the complaint, the findings and the page, and keep the consultation date, the report date and the event date apart.
- What the lawyer must review
- The records govern. Do not add a diagnosis
- Spot-check the page cites and the three dates
- The notice or claim form is a separate step you and the client complete
Rules that apply
The document starts from the task name. Change it if this piece of work is different.
The work product
Forum. Queensland plaintiff personal injury. The chronology is a working aid from the records.
Produce. A treatment chronology with page cites and separated dates, for the lawyer's check.
Have ready. The record set in the firm-controlled tool; The lawyer's instruction on the period to cover; Any existing approved chronology.
Example of the limit. Illustrative example: A report dated in March describes a fall in January. The draft uses the March date as the fall. The lawyer splits the dates and cites the page that states the January day.
Stop and hand it back when
- A row has no page.
- The draft adds a diagnosis or fills a notice of claim.
Sources for this task were checked on 2026-10-23.
Who does what
| Role | What they do |
|---|---|
| Assistance | Build a dated treatment chronology with the provider, the complaint, the findings and the page, and keep the consultation date, the report date and the event date apart. |
| Lawyer | Set the scope, supervise the work closely, verify every part relied on, resolve omissions and exceptions, and approve the exact output. |
Checklist
- Each row states the provider, what the record says the person reported, what the record says was found, and the page. Do not add a diagnosis the record does not state.
- Keep three dates separate: the day of the consultation or test, the day of the report, and the day of the event the report describes.
- A gap in the records is a gap. It is not a finding that there was no treatment or no symptom.
- Health information stays in a firm-controlled tool. This chronology is not copied into a notice of claim.
Forms and precedents for this task
| Form or precedent | Kind | AI use | Summary |
|---|---|---|---|
| Freedom of information request for a patient's own health records | Letter | AI use Yellow | A written request under section 17 of the Freedom of Information Act 1982 (Vic) for a patient's own health records held by a public sector agency, sent after an informal release request. |
| Right to information application for a patient's own hospital records | Letter | AI use Yellow | A Queensland application for a patient's own public-hospital health records, using the hospital's administrative scheme first and a Right to Information application if a formal application is required. |
| Access application for health information under the GIPA Act | Letter | AI use Yellow | An access application under the Government Information (Public Access) Act 2009 (NSW) for health information, used when the health service's own health-records process does not cover the request. |
| Authority for a treating practitioner to release clinical records | Form | AI use Yellow | Signed authority for one treating practitioner to release named clinical records for a named period, with a separate tick for counselling or mental-health records and a short covering letter. |
| Client authority and records request pack for a personal injury claim | Form | AI use Yellow | Signed client authority plus a schedule of record requests for a personal injury claim (treating doctors, hospitals, ambulance, employer and payroll, Medicare and Centrelink, insurers), with a tracking table so gaps in the record set are visible early. |
| AI use policy for health information | Policy | AI use Yellow | Firm rule for health information in plaintiff injury work: it stays in a firm-controlled tool, and public tools are not used. |
| Authority for a hospital to release treatment records | Form | AI use Yellow | Signed authority for one hospital to release the emergency, inpatient, outpatient and imaging records of named attendances, plus a letter asking the hospital which access path and fee it requires. |
| Client consent to processing medical records in an approved tool | Letter | AI use Yellow | Consent the client signs before the firm puts medical records into an approved tool. |
| Services Australia information request: which official form to use | Checklist | AI use Yellow | A file checklist for asking Services Australia for Medicare claims history, a notice of past benefits, or Centrelink information. |
| Treatment chronology from health records | Other | AI use Yellow | A page-cited chronology of treatment, complaints and findings drawn from health records, with a verification log. |
| Medical records index | Other | AI use Yellow | An index of health records by provider, date, source and page, marking subpoenaed or suppressed material that must not go into a generative tool unless the court's conditions are met. |
Signed-in accounts can read the full text of each one. All precedents.
Sources
- Queensland Law Society Guidance Statement No. 37 · 2026-10-23
- Queensland Courts: using generative AI · 2026-10-23
- Personal Injuries Proceedings Act 2002 (Qld), section 9 · 2026-10-23
Guidance Statement No. 37 points to rule 9 of the Australian Solicitors' Conduct Rules and to the Privacy Act 1988 (Cth). The courts page says confidential health information is not entered into a public chatbot.
If the chronology is later annexed to a filed document, the practitioner checks it under the practice direction of that court.