Table gaps before a Queensland notice or disclosure
MaintainedLast reviewed
Key facts
- Human involvement
- YellowClose supervision
- How AI is used
- Build a coverage table of the records in hand, with duplicates and apparent gaps, before a notice or a disclosure step.
- What the lawyer must review
- A gap is not proof that treatment or a symptom was absent
- Decide which authority or request the applicable Act requires
- Keep the record set in a firm-controlled tool
Rules that apply
The document starts from the task name. Change it if this piece of work is different.
The work product
Forum. Queensland plaintiff personal injury, before a notice of claim or a disclosure step.
Produce. A coverage table the lawyer uses to decide the next request.
Have ready. The record set in the firm-controlled tool; The list of providers the client has named; The Act that will govern the notice.
Example of the limit. Illustrative example: The table shows no general-practice notes for a six-month period. The lawyer treats that as a gap to request, and does not write that the client had no treatment in that period.
Stop and hand it back when
- The table is about to be used as proof that treatment did not occur.
- The records are not in a firm-controlled tool.
Sources for this task were checked on 2026-10-23.
Who does what
| Role | What they do |
|---|---|
| Assistance | Build a coverage table of the records in hand, with duplicates and apparent gaps, before a notice or a disclosure step. |
| Lawyer | Set the scope, supervise the work closely, verify every part relied on, resolve omissions and exceptions, and approve the exact output. |
Checklist
- List each provider, the date range held, and the pages. Mark duplicates. Mark a period with no pages as a gap, not as an absence of treatment.
- For a Personal Injuries Proceedings Act notice, section 9(2)(b) requires the notice to authorise the proposed defendant and, if that person is insured, that person's insurer, to have access to the records a regulation specifies. The lawyer decides whether that authority is the right next step.
- For a damages claim under the Workers' Compensation and Rehabilitation Act, section 275(7) is the claimant's written authority to the insurer. The lawyer decides the holders it must cover.
- Health information stays in a firm-controlled tool.
Forms and precedents for this task
| Form or precedent | Kind | AI use | Summary |
|---|---|---|---|
| Freedom of information request for a patient's own health records | Letter | AI use Yellow | A written request under section 17 of the Freedom of Information Act 1982 (Vic) for a patient's own health records held by a public sector agency, sent after an informal release request. |
| Right to information application for a patient's own hospital records | Letter | AI use Yellow | A Queensland application for a patient's own public-hospital health records, using the hospital's administrative scheme first and a Right to Information application if a formal application is required. |
| Access application for health information under the GIPA Act | Letter | AI use Yellow | An access application under the Government Information (Public Access) Act 2009 (NSW) for health information, used when the health service's own health-records process does not cover the request. |
| Authority for a treating practitioner to release clinical records | Form | AI use Yellow | Signed authority for one treating practitioner to release named clinical records for a named period, with a separate tick for counselling or mental-health records and a short covering letter. |
| Client authority and records request pack for a personal injury claim | Form | AI use Yellow | Signed client authority plus a schedule of record requests for a personal injury claim (treating doctors, hospitals, ambulance, employer and payroll, Medicare and Centrelink, insurers), with a tracking table so gaps in the record set are visible early. |
| AI use policy for health information | Policy | AI use Yellow | Firm rule for health information in plaintiff injury work: it stays in a firm-controlled tool, and public tools are not used. |
| Authority for a hospital to release treatment records | Form | AI use Yellow | Signed authority for one hospital to release the emergency, inpatient, outpatient and imaging records of named attendances, plus a letter asking the hospital which access path and fee it requires. |
| Checklist for buying a medical-chronology tool | Checklist | AI use Yellow | Checks before a plaintiff firm approves a tool that will receive medical records: contract, training, security, a privacy impact assessment, and the court conditions for restricted material. |
| UCPR Form 26A: subpoena to produce, with notice and declaration | Form | AI use Red | Link to UCPR Form 26A version 5, a subpoena to produce with the recipient's notice and declaration about copies and original documents. |
| WorkSafe Form D, authority to release medical information: completion guide | Form | AI use Yellow | Link to WorkSafe Form D, the signed authority and consent to release medical information that accompanies a common law damages application. |
Signed-in accounts can read the full text of each one. All precedents.
Sources
- Personal Injuries Proceedings Act 2002 (Qld), section 9 · 2026-10-23
- Workers' Compensation and Rehabilitation Act 2003 (Qld), section 275 · 2026-10-23
- Queensland Law Society Guidance Statement No. 37 · 2026-10-23
The Personal Injuries Proceedings Regulation was not opened for the list of records the notice must specify. The lawyer checks the current regulation before the authority is given.
Guidance Statement No. 37 and the courts page: do not put these records into a public chatbot.