Letter · Commercial Property & Leasing
Victorian retail lease estimate and statement of outgoings
Landlord's itemised estimate of outgoings under section 46, and the statement of expenditure under section 47, of the Retail Leases Act 2003 (Vic), with a reconciliation to the invoices.
- Kind
- Letter. A letter or email you adapt and send.
- Where it applies
- Victoria
- AI use
- Yellow You and the tool draft together, with you directing. You check every statement you rely on.
- Law stated as at
- 22 October 2026
- Status
- Maintained. Checked on 22 October 2026 against the 2 authorities it cites, for Victoria.
- Version
- 1
- Source
- Written for this library
When to use it
Use when a Victorian retail landlord gives the estimate before an accounting period, or the statement of expenditure after it. The figures come from the invoices and the lease, not from a model.
Used for these tasks
- Prepare the landlord's annual outgoings statement for a retail lease
- Build a rent-and-outgoings reconciliation from the lease and invoices
Each task page says how far AI may help with the task and what the lawyer must review.
How AI may be used
AI may add a column of invoice totals the principal supplies and compare each total with the estimate. The principal adopts every figure that goes to the tenant.
AI may
- Build the reconciliation table from a spreadsheet of invoices the principal supplies
- Flag a line where the invoice total and the estimate differ
AI must not
- Must not invent an outgoing or an amount
- Must not decide that an outgoing is recoverable
- Must not sign the statement or the auditor's report
The lawyer checks
- Each outgoing is one the lease makes the tenant liable to contribute to, and is not a capital cost or other amount the Act says is not recoverable. Sections 41 to 45 and 50 were not opened for this letter
- The estimate is itemised and is given at least one month before the accounting period, or before the lease for the first period
- The statement after the period meets section 47(5) or, if the principal relies on it, section 47(6)
Method: how the Green, Yellow and Red levels are decided. This is guidance for planning, not legal advice.
Read the full text
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- add it to your firm’s knowledge base, so colleagues can find it;
- let the AI tools you connect read it from that knowledge base.
The summary, the law it rests on and the AI-use guidance above stay public. Privacy.
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