Build a Queensland injury chronology in a firm-controlled tool
MaintainedLast reviewed
Key facts
- Human involvement
- YellowClose supervision
- How AI is used
- Build a dated chronology from the records loaded into a firm-controlled tool, and flag every entry that has no page to cite.
- What the lawyer must review
- Spot-check entries against the source pages
- Keep health information out of a public chatbot
- A missing page is not proof that the event did not happen
Rules that apply
The document starts from the task name. Change it if this piece of work is different.
The work product
Forum. Queensland plaintiff personal injury files. The chronology is an internal working document.
Produce. A dated chronology with page cites, ready for the lawyer's spot-check.
Have ready. Records loaded into the firm-controlled tool; The lawyer's list of what the chronology must cover; Any existing approved chronology.
Example of the limit. Illustrative example: The draft dates a scan to the day of the letter that enclosed it. The lawyer corrects the date to the day on the report and marks the letter date separately.
Stop and hand it back when
- The records are not in a firm-controlled tool.
- A material entry cannot be tied to a page.
Sources for this task were checked on 2026-10-23.
Who does what
| Role | What they do |
|---|---|
| Assistance | Build a dated chronology from the records loaded into a firm-controlled tool, and flag every entry that has no page to cite. |
| Lawyer | Set the scope, supervise the work closely, verify every part relied on, resolve omissions and exceptions, and approve the exact output. |
Checklist
- Use only records the lawyer has placed in a firm-controlled tool. Do not load health information into a public chatbot.
- Every entry has a date and a page. An entry with no page is marked as uncited.
- Keep this chronology separate from the notice of claim. The notice is completed by the lawyer and the client.
- Spot-check a sample of entries, including the first, the last and any entry that drives a head of loss.
Forms and precedents for this task
| Form or precedent | Kind | AI use | Summary |
|---|---|---|---|
| Freedom of information request for a patient's own health records | Letter | AI use Yellow | A written request under section 17 of the Freedom of Information Act 1982 (Vic) for a patient's own health records held by a public sector agency, sent after an informal release request. |
| Right to information application for a patient's own hospital records | Letter | AI use Yellow | A Queensland application for a patient's own public-hospital health records, using the hospital's administrative scheme first and a Right to Information application if a formal application is required. |
| Access application for health information under the GIPA Act | Letter | AI use Yellow | An access application under the Government Information (Public Access) Act 2009 (NSW) for health information, used when the health service's own health-records process does not cover the request. |
| Authority for a treating practitioner to release clinical records | Form | AI use Yellow | Signed authority for one treating practitioner to release named clinical records for a named period, with a separate tick for counselling or mental-health records and a short covering letter. |
| AI use policy for health information | Policy | AI use Yellow | Firm rule for health information in plaintiff injury work: it stays in a firm-controlled tool, and public tools are not used. |
| Authority for a hospital to release treatment records | Form | AI use Yellow | Signed authority for one hospital to release the emergency, inpatient, outpatient and imaging records of named attendances, plus a letter asking the hospital which access path and fee it requires. |
| Client consent to processing medical records in an approved tool | Letter | AI use Yellow | Consent the client signs before the firm puts medical records into an approved tool. |
| Checklist for buying a medical-chronology tool | Checklist | AI use Yellow | Checks before a plaintiff firm approves a tool that will receive medical records: contract, training, security, a privacy impact assessment, and the court conditions for restricted material. |
| Treatment chronology from health records | Other | AI use Yellow | A page-cited chronology of treatment, complaints and findings drawn from health records, with a verification log. |
| Medical records index | Other | AI use Yellow | An index of health records by provider, date, source and page, marking subpoenaed or suppressed material that must not go into a generative tool unless the court's conditions are met. |
Signed-in accounts can read the full text of each one. All precedents.
Sources
- Queensland Law Society Guidance Statement No. 37 · 2026-10-23
- Queensland Courts: using generative AI · 2026-10-23
- Supreme Court of Queensland Practice Direction 5 of 2025 · 2026-10-23
Guidance Statement No. 37 points to rule 9 of the Australian Solicitors' Conduct Rules and to obligations under the Privacy Act 1988 (Cth). The courts page says private, confidential, suppressed or privileged information is not entered into a public chatbot.
If the chronology is later annexed to a document filed in the Supreme Court or the District Court, Practice Direction 5 of 2025 or Practice Direction 12 of 2025 applies and the practitioner checks it.