Build a New South Wales personal injury chronology under the court and Commission rules
MaintainedLast reviewed
Key facts
- Human involvement
- YellowClose supervision
- How AI is used
- From records held in a firm-controlled tool, build a dated chronology of treatment, complaints and investigations, with the source of each row. Do not diagnose and do not rewrite a person's evidence.
- What the lawyer must review
- Check every date and provider against the record. Do not diagnose
- In the Commission, a chronology is allowed. A person's evidence is not
- In the Supreme Court and the Local Court, Practice Note SC Gen 23 draws the same line
- Keep the records in a firm-controlled tool. A leak may be notifiable
Rules that apply
The document starts from the task name. Change it if this piece of work is different.
The work product
Forum. New South Wales Personal Injury Commission, Supreme Court or Local Court
Produce. A source-tagged chronology for the lawyer to check.
Have ready. Medical records held in the firm's system; The forum, if proceedings are on foot; Any direction limiting use of produced documents.
Example of the limit. Illustrative example: The draft chronology lists three attendance dates. Two match the notes. One does not appear on the cited page. The lawyer removes that row before the chronology is used.
Stop and hand it back when
- The records were produced under subpoena or a direction and the tool is not a controlled system meeting paragraph 10 or 9A.
- The output starts to retell what a person says happened, rather than listing the record.
Sources for this task were checked on 2026-10-23.
Who does what
| Role | What they do |
|---|---|
| Assistance | From records held in a firm-controlled tool, build a dated chronology of treatment, complaints and investigations, with the source of each row. Do not diagnose and do not rewrite a person's evidence. |
| Lawyer | Set the scope, supervise the work closely, verify every part relied on, resolve omissions and exceptions, and approve the exact output. |
Checklist
- PIC13 paragraph 11(a) allows a chronology. Paragraph 12 says generative AI must not generate the content of a person's evidence.
- PIC13 paragraph 10 and Practice Note SC Gen 23 paragraph 9A restrict putting subpoenaed or compulsorily produced material into a generative AI program.
- Practice Note SC Gen 23 paragraph 9B(a) allows a chronology. Paragraph 10 prohibits generating the content of an affidavit or the witness's evidence.
- The Local Court practice note commencing 12 January 2026 adopts Practice Note SC Gen 23 for all Local Court proceedings.
Forms and precedents for this task
| Form or precedent | Kind | AI use | Summary |
|---|---|---|---|
| Freedom of information request for a patient's own health records | Letter | AI use Yellow | A written request under section 17 of the Freedom of Information Act 1982 (Vic) for a patient's own health records held by a public sector agency, sent after an informal release request. |
| Right to information application for a patient's own hospital records | Letter | AI use Yellow | A Queensland application for a patient's own public-hospital health records, using the hospital's administrative scheme first and a Right to Information application if a formal application is required. |
| Access application for health information under the GIPA Act | Letter | AI use Yellow | An access application under the Government Information (Public Access) Act 2009 (NSW) for health information, used when the health service's own health-records process does not cover the request. |
| Authority for a treating practitioner to release clinical records | Form | AI use Yellow | Signed authority for one treating practitioner to release named clinical records for a named period, with a separate tick for counselling or mental-health records and a short covering letter. |
| AI use policy for health information | Policy | AI use Yellow | Firm rule for health information in plaintiff injury work: it stays in a firm-controlled tool, and public tools are not used. |
| Authority for a hospital to release treatment records | Form | AI use Yellow | Signed authority for one hospital to release the emergency, inpatient, outpatient and imaging records of named attendances, plus a letter asking the hospital which access path and fee it requires. |
| Client consent to processing medical records in an approved tool | Letter | AI use Yellow | Consent the client signs before the firm puts medical records into an approved tool. |
| Checklist for buying a medical-chronology tool | Checklist | AI use Yellow | Checks before a plaintiff firm approves a tool that will receive medical records: contract, training, security, a privacy impact assessment, and the court conditions for restricted material. |
| Treatment chronology from health records | Other | AI use Yellow | A page-cited chronology of treatment, complaints and findings drawn from health records, with a verification log. |
| Medical records index | Other | AI use Yellow | An index of health records by provider, date, source and page, marking subpoenaed or suppressed material that must not go into a generative tool unless the court's conditions are met. |
Signed-in accounts can read the full text of each one. All precedents.
Sources
- Personal Injury Commission: Procedural Direction PIC13 · 2026-10-23
- Supreme Court of NSW: Practice Note SC Gen 23 · 2026-10-23
- Local Court of NSW: Practice Note on Generative Artificial Intelligence · 2026-10-23
The Law Society's court-protocol list, current as at 14 May 2026, records a separate District Court generative AI practice note. Open that note before a District Court chronology is prepared for filing.
Health records stay in a firm-controlled tool. Australian Solicitors' Conduct Rules rule 9 and Australian Privacy Principle 11 apply, and a breach may be notifiable under the Privacy Act 1988 (Cth).