Build a Queensland personal-injury fact base from the records
MaintainedLast reviewed
Key facts
- Human involvement
- YellowClose supervision
- How AI is used
- From the medical, payroll and correspondence records the lawyer supplies, extract dated facts into one table: event, symptoms, treatment, time off work, and notices already given. Each row cites the document. Do not fill gaps with an inference, and do not write a notice or a court document.
- What the lawyer must review
- Verify each fact against the source page before it is used.
- Decide which scheme the facts belong to before any notice is prepared.
- Use a firm-controlled tool. Check ASCR r 9, APP 11 and any notifiable breach.
Rules that apply
The document starts from the task name. Change it if this piece of work is different.
The work product
Forum. Queensland plaintiff personal injury file, before a notice or a proceeding
Produce. A dated fact table with a document cite on every row.
Have ready. Medical records; Payroll or payslips; Correspondence and any notice already sent; The scheme the lawyer has named, if any.
Example of the limit. Illustrative example: Three discharge summaries use two different injury dates. The table keeps both, each with its document, and leaves the controlling date blank.
Stop and hand it back when
- A row has no document cite.
- The output is being prepared as a document to file.
Sources for this task were checked on 2026-10-23.
Who does what
| Role | What they do |
|---|---|
| Assistance | From the medical, payroll and correspondence records the lawyer supplies, extract dated facts into one table: event, symptoms, treatment, time off work, and notices already given. Each row cites the document. Do not fill gaps with an inference, and do not write a notice or a court document. |
| Lawyer | Set the scope, supervise the work closely, verify every part relied on, resolve omissions and exceptions, and approve the exact output. |
Checklist
- Keep only facts that appear in a document on the file.
- Separate incident date, first symptoms, first treatment and first lawyer instruction.
- Flag missing payroll for the 12 months before a work injury.
- Do not turn the table into a notice, a statement or a submission.
Forms and precedents for this task
| Form or precedent | Kind | AI use | Summary |
|---|---|---|---|
| Freedom of information request for a patient's own health records | Letter | AI use Yellow | A written request under section 17 of the Freedom of Information Act 1982 (Vic) for a patient's own health records held by a public sector agency, sent after an informal release request. |
| Right to information application for a patient's own hospital records | Letter | AI use Yellow | A Queensland application for a patient's own public-hospital health records, using the hospital's administrative scheme first and a Right to Information application if a formal application is required. |
| Authority for an employer to release wage and incident records | Form | AI use Yellow | Signed authority for one employer to release incident, wage, leave and role records for a stated period, with a short covering letter. |
| Letter to an employer asking for incident documents, a footage hold and wage records | Letter | AI use Yellow | A letter, with the worker's authority, asking an employer for time and wage records and for the incident report, and asking the employer to keep any footage of the incident. |
| Access application for health information under the GIPA Act | Letter | AI use Yellow | An access application under the Government Information (Public Access) Act 2009 (NSW) for health information, used when the health service's own health-records process does not cover the request. |
| Letter asking that footage, photographs and physical evidence be preserved | Letter | AI use Yellow | A letter asking the person who holds footage or a physical item to stop it being overwritten, deleted or repaired, and to say whether it still exists. |
| Client authority and records request pack for a personal injury claim | Form | AI use Yellow | Signed client authority plus a schedule of record requests for a personal injury claim (treating doctors, hospitals, ambulance, employer and payroll, Medicare and Centrelink, insurers), with a tracking table so gaps in the record set are visible early. |
Signed-in accounts can read the full text of each one. All precedents.
Sources
- Personal Injuries Proceedings Act 2002 (Qld) s 9 · 2026-10-23
- WorkSafe Queensland: calculating normal weekly earnings · 2026-10-23
- Queensland Courts: using generative AI · 2026-10-23
- Supreme Court of Queensland Practice Direction 5 of 2025 · 2026-10-23
Health, wage and benefit records stay in a firm-controlled tool. Check ASCR r 9, APP 11, and whether a disclosure is notifiable under the Privacy Act 1988 (Cth).
A PIPA notice must be accompanied by the documents a regulation requires, and it authorises access to records. The fact base is not that notice.
If the product is used in a Supreme Court submission, Practice Direction 5 of 2025 requires the named practitioner to verify every reference. District Court Practice Direction 12 of 2025 is the matching direction opened for that court.