Build a Victorian personal injury fact base from the records
MaintainedLast reviewed
Key facts
- Human involvement
- YellowClose supervision
- How AI is used
- In a firm-controlled tool, extract dated facts from the Victorian treatment, wage and scheme records into a fact base, each fact tied to its source page, for the lawyer to verify.
- What the lawyer must review
- Verify every extracted fact against its source page before it is used.
- Decide which facts matter for a transport, work or Wrongs Act claim.
- Keep health and wage records in a firm-controlled tool. ASCR r 9 and APP 11 apply.
Rules that apply
The document starts from the task name. Change it if this piece of work is different.
The work product
Forum. Victoria: plaintiff personal injury, across TAC, WorkSafe and Wrongs Act matters
Produce. A source-linked fact base the lawyer has verified, ready to support a scheme claim or a later court document.
Have ready. Clinical records; Wage records; Scheme decisions and claim forms; Lawyer's issue list.
Example of the limit. Illustrative example: The records contain three dates for the same shoulder injury. The tool lists each date with its page. The lawyer decides which date is the injury date for the claim.
Stop and hand it back when
- A fact cannot be tied to a source page.
- The records would have to be placed in a public tool.
Sources for this task were checked on 2026-10-23.
Who does what
| Role | What they do |
|---|---|
| Assistance | In a firm-controlled tool, extract dated facts from the Victorian treatment, wage and scheme records into a fact base, each fact tied to its source page, for the lawyer to verify. |
| Lawyer | Set the scope, supervise the work closely, verify every part relied on, resolve omissions and exceptions, and approve the exact output. |
Checklist
- Extract only dated facts that appear on a source page, and keep the page reference with the fact.
- Separate transport-accident facts, work-injury facts and public-liability facts. One incident can sit in more than one path.
- Do not turn the fact base into a liability conclusion, a diagnosis or a damages figure.
- If the fact base will support a court document, flag that the court's AI practice note applies before anything is filed.
Forms and precedents for this task
| Form or precedent | Kind | AI use | Summary |
|---|---|---|---|
| Freedom of information request for a patient's own health records | Letter | AI use Yellow | A written request under section 17 of the Freedom of Information Act 1982 (Vic) for a patient's own health records held by a public sector agency, sent after an informal release request. |
| Right to information application for a patient's own hospital records | Letter | AI use Yellow | A Queensland application for a patient's own public-hospital health records, using the hospital's administrative scheme first and a Right to Information application if a formal application is required. |
| Authority for an employer to release wage and incident records | Form | AI use Yellow | Signed authority for one employer to release incident, wage, leave and role records for a stated period, with a short covering letter. |
| Letter to an employer asking for incident documents, a footage hold and wage records | Letter | AI use Yellow | A letter, with the worker's authority, asking an employer for time and wage records and for the incident report, and asking the employer to keep any footage of the incident. |
| Access application for health information under the GIPA Act | Letter | AI use Yellow | An access application under the Government Information (Public Access) Act 2009 (NSW) for health information, used when the health service's own health-records process does not cover the request. |
| Letter asking that footage, photographs and physical evidence be preserved | Letter | AI use Yellow | A letter asking the person who holds footage or a physical item to stop it being overwritten, deleted or repaired, and to say whether it still exists. |
| Client authority and records request pack for a personal injury claim | Form | AI use Yellow | Signed client authority plus a schedule of record requests for a personal injury claim (treating doctors, hospitals, ambulance, employer and payroll, Medicare and Centrelink, insurers), with a tracking table so gaps in the record set are visible early. |
Signed-in accounts can read the full text of each one. All precedents.
Sources
- Supreme Court of Victoria Practice Note SC GEN 25 · 2026-10-23
- County Court of Victoria: Use of Artificial Intelligence by Court Users practice note (9 June 2026) · 2026-10-23
- Medical Panels Victoria · 2026-10-23
Keep health, wage and scheme records in a firm-controlled tool. ASCR r 9 and APP 11 apply. A breach may be notifiable under the Privacy Act 1988 (Cth).
If the product supports a court document, apply the note for that court: Supreme Court Practice Note SC GEN 25 (14 May 2026), the County Court practice note on artificial intelligence by court users (9 June 2026), or the Magistrates' Court guidelines issued 19 October 2026. One tool cannot verify another. Do not put confidential or sensitive information into a public tool.
Medical Panels give legally binding answers to medical questions, on a workers' compensation referral or a Wrongs Act referral. The fact base does not restate a Panel opinion as the firm's own.