Letter · In-House / General Counsel
Cover letter sending an AI vendor questionnaire (United States)
A cover letter that sends the due diligence questions and says the company will not put its information into the tool until the contract matches the answers the company relies on.
- Kind
- Letter. A letter or email you adapt and send.
- Where it applies
- United States
- AI use
- Yellow You and the tool draft together, with you directing. You check every statement you rely on.
- Law stated as at
- 22 October 2026
- Status
- Maintained. Checked on 22 October 2026 against the 3 authorities it cites, for United States.
- Version
- 1
- Source
- Written for this library
When to use it
Send with the AI vendor questionnaire. Do not attach company or client documents for the vendor to "try the tool" on.
Used for these tasks
- Evaluate a legal AI tool for the in-house team
- Draft the organisation's AI-use policy and review an AI-vendor contract
Each task page says how far AI may help with the task and what the lawyer must review.
How AI may be used
A tool may insert the vendor's name and the tool's name into this letter. It may not attach company documents or change the sentence that bars a pilot on real information.
AI may
- Insert the vendor name, tool name and the sender's name
- Attach the question list from the questionnaire, without section G
AI must not
- Must not attach contracts, board papers or client files as sample data
- Must not agree a pilot, a price or a liability cap in the cover letter
- Must not send the letter
The lawyer checks
- Section G of the questionnaire is not sent to the vendor
- The letter does not authorize input of company information
- The named sender is the lawyer who will read the answers
Method: how the Green, Yellow and Red levels are decided. This is guidance for planning, not legal advice.
Read the full text
The full text is available after you log in. It is free. When you log in you can:
- read the whole precedent, with its drafting notes beside it;
- copy it, or download it as a Word file or Markdown;
- add it to your firm’s knowledge base, so colleagues can find it;
- let the AI tools you connect read it from that knowledge base.
The summary, the law it rests on and the AI-use guidance above stay public. Privacy.
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