Letter · Government Procurement & Tendering
Unsuccessful tenderer’s debrief request letter, with the procuring entity’s debrief outline and record
Two linked documents for a Commonwealth procurement debrief: a tenderer’s letter asking for written notice of the decision and a debrief under CPRs para 7.17, and the entity’s outline and file record for giving the debrief from the approved evaluation report.
- Kind
- Letter. A letter or email you adapt and send.
- Where it applies
- Australia, Commonwealth
- AI use
- Yellow AI can help in set ways. A lawyer checks specific points before use.
- Law stated as at
- 18 October 2026
- Status
- Maintained. Checked on 18 October 2026 against the 4 authorities it cites, for Australia and Commonwealth.
- Version
- 1
- Source
- Written for this library
When to use it
Supplier side: send the letter as soon as you are told a submission was unsuccessful, especially if a complaint may follow. Entity side: use the outline to prepare and record a debrief from the approved evaluation record, without disclosing other tenderers’ confidential information.
Used for these tasks
Each task page says how far AI may help with the task and what the lawyer must review.
How AI may be used
AI may draft the request letter from the notice of outcome and prepare the debrief outline from the approved evaluation report, but a person decides what is said in the debrief and checks that no other tenderer’s confidential information is disclosed.
AI may
- Draft the supplier’s request letter from the notice of outcome and the request documentation
- Extract the approved strengths, weaknesses and ratings for the requesting tenderer from the final evaluation report into the debrief outline
- Build a timeline of the outcome notice, request, debrief and any complaint for the file
AI must not
- Must not create or change any assessment, score or reason that is not in the approved evaluation report
- Must not include other tenderers’ prices, scores, methodologies or other confidential information in the outline
- Must not advise the supplier whether to complain or seek an injunction; that is the lawyer’s call on the facts and the deadlines
The lawyer checks
- Supplier side: the request is sent promptly and keeps open any complaint under the entity’s procedures or the Government Procurement (Judicial Review) Act 2018
- Entity side: every statement in the debrief matches the approved evaluation report, and the debrief explains why this submission was unsuccessful against the published criteria
- Nothing disclosed is confidential to another tenderer, and the record of the debrief is filed with the procurement records
- Any concern raised in the debrief that amounts to a complaint is handled under the entity’s complaint procedure
Method: how the Green, Yellow and Red levels are decided. This is guidance for planning, not legal advice.
Read the full text
The full text is for signed-in accounts. It is free. When you sign in you can:
- read the whole precedent, with its drafting notes beside it;
- copy it, or download it as a Word file or Markdown;
- add it to your firm’s knowledge base, so colleagues can find it;
- let the AI tools you connect read it from that knowledge base.
The summary, the law it rests on and the AI-use guidance above stay public. Privacy.
More in Government Procurement & Tendering
- Commonwealth Contracting Suite: approach to market and contract (procurements under $1 million)
- Evaluation panel member and adviser confidentiality and conflict of interest declaration
- DTA AI model clauses (version 2.0): guide to selecting and using them in AI procurements
- Probity plan for a government procurement
- Tender response compliance and conditions-for-participation checklist (including AI-drafted responses)
- Supplier declaration of AI use in service delivery (tender schedule)
- Tender evaluation plan and evaluation report outline
- Procurement complaint letter to a Commonwealth entity (covered procurement)
- NSW ICT Purchasing Framework contracts (Core&, MICTA and ICTA)
All precedents for Government Procurement & Tendering · Tasks and AI use in this area