Form · Government Procurement & Tendering
Evaluation panel member and adviser confidentiality and conflict of interest declaration
A declaration for each evaluation committee member, adviser and observer in a government procurement: confidentiality undertakings, disclosure of actual, potential and perceived conflicts, gifts and hospitality, AI-tool rules and a continuing duty to update.
- Kind
- Form. A form to complete, or a guide to completing an official one.
- Where it applies
- Australia, Commonwealth
- AI use
- Yellow AI can help in set ways. A lawyer checks specific points before use.
- Law stated as at
- 18 October 2026
- Status
- Maintained. Checked on 18 October 2026 against the 4 authorities it cites, for Australia and Commonwealth.
- Version
- 1
- Source
- Written for this library
When to use it
Have every person who will see submissions or take part in evaluation sign it before they receive any tender material, and again if the list of tenderers changes. Built for Commonwealth procurements under the CPRs; adapt the references for state and local government.
How AI may be used
AI may fill the procurement particulars and tenderer list into the approved form and keep the conflict register, but each declarant completes their own disclosures and the delegate or probity adviser decides how any conflict is managed.
AI may
- Insert the procurement name, reference, tenderer and subcontractor names and the declarant’s role into the approved form
- Copy the disclosures from signed forms into the conflict-of-interest register and list forms not yet returned
- Flag declarations that name a tenderer, a related entity or a gift so the probity adviser can review them
AI must not
- Must not complete or suggest answers to the disclosure questions for the declarant
- Must not decide that a disclosed interest is not a conflict, or choose the management strategy
- Must not be given access to submissions or evaluation material in a tool that retains inputs, trains on them or is not approved for the material’s security classification
The lawyer checks
- Every person on the evaluation, advisory and approval list has signed before receiving any submission, with the signed date recorded
- The tenderer list in the form is complete, including consortium members and key subcontractors named in submissions
- Each disclosed interest has a recorded decision and management strategy approved by the right person, and the register is kept on the procurement file
- The form is re-signed when tenderers, panel membership or the declarant’s circumstances change
Method: how the Green, Yellow and Red levels are decided. This is guidance for planning, not legal advice.
Read the full text
The full text is for signed-in accounts. It is free. When you sign in you can:
- read the whole precedent, with its drafting notes beside it;
- copy it, or download it as a Word file or Markdown;
- add it to your firm’s knowledge base, so colleagues can find it;
- let the AI tools you connect read it from that knowledge base.
The summary, the law it rests on and the AI-use guidance above stay public. Privacy.
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