Policy · Government Procurement & Tendering
Probity plan for a government procurement
A probity plan for a Commonwealth procurement: principles, roles (including any probity adviser or auditor), conflicts, confidentiality and information security, communications with tenderers, handling late or non-conforming submissions, AI tool rules, breaches and records.
- Kind
- Policy. A policy or procedure for a firm or client.
- Where it applies
- Australia, Commonwealth
- AI use
- Yellow AI can help in set ways. A lawyer checks specific points before use.
- Law stated as at
- 18 October 2026
- Status
- Maintained. Checked on 18 October 2026 against the 4 authorities it cites, for Australia and Commonwealth.
- Version
- 1
- Source
- Written for this library
When to use it
Prepare it before the approach to market for a procurement that is high value, high risk, sensitive or under public scrutiny, and have the delegate approve it. For a simple procurement, fold the key rules into the tender process plan instead.
How AI may be used
AI may adapt the approved probity plan template to the procurement’s facts and keep the probity file index, but the procurement lead and any probity adviser settle the plan and the delegate approves it.
AI may
- Fill the procurement details, timetable, roles and systems into the approved plan from the procurement documents
- Build and maintain the probity file index and the communications and conflicts registers from documents on the file
- List gaps between the plan and the request documentation, for example a different closing time or contact officer
AI must not
- Must not decide whether a probity issue or breach has occurred, or how it is remedied
- Must not communicate with tenderers or answer tenderer questions
- Must not be given submissions or evaluation material unless the tool is approved for that material and does not retain or train on it
The lawyer checks
- The plan’s rules match the request documentation (closing time, contact officer, late submission and error-correction rules, evaluation criteria)
- The role of any external probity adviser or auditor, and the assurance expected from them, is defined before the process starts
- The breach procedure names who decides and how decisions are recorded
- The delegate has approved the plan before the approach to market is published
Method: how the Green, Yellow and Red levels are decided. This is guidance for planning, not legal advice.
Read the full text
The full text is for signed-in accounts. It is free. When you sign in you can:
- read the whole precedent, with its drafting notes beside it;
- copy it, or download it as a Word file or Markdown;
- add it to your firm’s knowledge base, so colleagues can find it;
- let the AI tools you connect read it from that knowledge base.
The summary, the law it rests on and the AI-use guidance above stay public. Privacy.
More in Government Procurement & Tendering
- Commonwealth Contracting Suite: approach to market and contract (procurements under $1 million)
- Evaluation panel member and adviser confidentiality and conflict of interest declaration
- DTA AI model clauses (version 2.0): guide to selecting and using them in AI procurements
- Unsuccessful tenderer’s debrief request letter, with the procuring entity’s debrief outline and record
- Tender response compliance and conditions-for-participation checklist (including AI-drafted responses)
- Supplier declaration of AI use in service delivery (tender schedule)
- Tender evaluation plan and evaluation report outline
- Procurement complaint letter to a Commonwealth entity (covered procurement)
- NSW ICT Purchasing Framework contracts (Core&, MICTA and ICTA)
All precedents for Government Procurement & Tendering · Tasks and AI use in this area