Form · Government Procurement & Tendering
Supplier declaration of AI use in service delivery (tender schedule)
Tender schedule in which a supplier discloses where and how it uses AI to deliver the services, the data involved, human oversight, supply chain and banned-systems checks, so the buyer can approve AI use up front under clauses such as the DTA AI model clauses.
- Kind
- Form. A form to complete, or a guide to completing an official one.
- Where it applies
- Australia, Commonwealth, United States
- AI use
- Yellow AI can help in set ways. A lawyer checks specific points before use.
- Law stated as at
- 17 October 2026
- Status
- Maintained. Checked against the cited sources on 17 October 2026.
- Version
- 1
- Source
- Written for this library
When to use it
Use as a returnable schedule in an approach to market, or as a disclosure a supplier offers when a contract requires buyer approval of AI use. Do not use as the approval itself; the buyer must still approve under the contract.
How AI may be used
This form is AI-specific. AI may help a supplier compile its register of tools and uses, but the declaration is a representation to government: each entry must be confirmed by the people who run the service and signed by an authorised officer.
AI may
- Compile a draft AI use register from the supplier's software inventory and service procedures.
- Check the draft against the buyer's banned AI systems list and data location requirements.
- Prepare a summary of human oversight steps from the supplier's quality procedures.
AI must not
- Must not state that the supplier does not use AI without a check of its tools, including AI features in standard software.
- Must not describe oversight, testing or security controls that are not in place.
- Must not sign or submit the declaration.
The lawyer checks
- Every tool and use case is listed, including AI features embedded in productivity, coding and contact centre software.
- Data locations and cross-border disclosures match the supplier's contracts with its AI vendors.
- The signatory is authorised and understands the declaration is relied on by the buyer.
Method: how the Green, Yellow and Red levels are decided. This is guidance for planning, not legal advice.
Official form
Open the official form. Always use the current version from the issuer.
Read the full text
The full text is for signed-in accounts. It is free. When you sign in you can:
- read the whole precedent, with its drafting notes beside it;
- copy it, or download it as a Word file or Markdown;
- add it to your firm’s knowledge base, so colleagues can find it;
- let the AI tools you connect read it from that knowledge base.
The summary, the law it rests on and the AI-use guidance above stay public. Privacy.
More in Government Procurement & Tendering
- Commonwealth Contracting Suite: approach to market and contract (procurements under $1 million)
- DTA AI model clauses (version 2.0): guide to selecting and using them in AI procurements
- Tender response compliance and conditions-for-participation checklist (including AI-drafted responses)
- Procurement complaint letter to a Commonwealth entity (covered procurement)
- NSW ICT Purchasing Framework contracts (Core&, MICTA and ICTA)
All precedents for Government Procurement & Tendering · Tasks and AI use in this area