Diary Queensland claim dates and draft routine scheme letters
MaintainedLast reviewed
Key facts
- Human involvement
- YellowClose supervision
- How AI is used
- From the dates and scheme the lawyer enters, diary the notice and limitation dates and draft routine letters from the firm's templates. Do not send anything.
- What the lawyer must review
- Check every letter before it is sent to the client, insurer or respondent
- Confirm the diary uses the Act for this claim, not a generic personal injury timer
- Keep medical and wage records out of a public tool
- A document filed at court still needs a named responsible practitioner
Rules that apply
The document starts from the task name. Change it if this piece of work is different.
The work product
Forum. Queensland plaintiff personal injury file: public liability, motor accident or workers' compensation, as the lawyer identifies it
Produce. A checked diary and draft letters still held for the lawyer to send.
Have ready. Incident date, symptom date and the date a lawyer was first instructed; The scheme the lawyer names; The firm's letter templates.
Example of the limit. Illustrative example: The draft diaries one month from first instructions on a motor accident. The lawyer changes it because section 37 uses the earlier of that month and 9 months, and asks whether the vehicle is unidentified.
Stop and hand it back when
- The scheme is not identified, so the notice period cannot be chosen.
- The draft would send medical information outside the firm.
Sources for this task were checked on 2026-10-23.
Who does what
| Role | What they do |
|---|---|
| Assistance | From the dates and scheme the lawyer enters, diary the notice and limitation dates and draft routine letters from the firm's templates. Do not send anything. |
| Lawyer | Set the scope, supervise the work closely, verify every part relied on, resolve omissions and exceptions, and approve the exact output. |
Checklist
- For a public liability claim, diary part 1 of the notice under the Personal Injuries Proceedings Act 2002, section 9(3): on the earlier of two days. The first is the day 9 months after the incident or, if symptoms of the injury were not immediately apparent, the first appearance of symptoms. The second is the day 1 month after the claimant first instructs a law practice to act in seeking damages and the proposed defendant is identified.
- For a motor accident damages claim, diary Motor Accident Insurance Act 1994, section 37. An unidentified vehicle has a 3 month notice to the Nominal Defendant and a 9 month bar.
- For a damages action covered by the Limitation of Actions Act 1974, section 11, diary 3 years from when the cause of action arose. Dust-related conditions are not subject to that limit.
- Do not put client medical or wage information into a public chatbot. Queensland Courts say that information can become public.
Forms and precedents for this task
| Form or precedent | Kind | AI use | Summary |
|---|---|---|---|
| File review checklist | Checklist | AI use Yellow | Periodic review of a plaintiff injury file: the diary, a change in the costs estimate, outstanding notices, and whether health records are still only in an approved tool. |
Signed-in accounts can read the full text of each one. All precedents.
Sources
- Personal Injuries Proceedings Act 2002 (Qld) section 9 · 2026-10-23
- Motor Accident Insurance Act 1994 (Qld) section 37 · 2026-10-23
- Limitation of Actions Act 1974 (Qld) section 11 · 2026-10-23
- Queensland Courts: Using generative AI · 2026-10-23
Letters a client or another party receives are checked on each matter. A diary entry that nobody receives is not a substitute for that check.
Supreme Court Practice Direction 5 of 2025 and District Court Practice Direction 12 of 2025 apply when the output is a submission, not when it is an internal diary entry.
Medical and wage records stay in a firm-controlled tool. Apply ASCR r 9 and APP 11, and consider whether a breach is notifiable under the Privacy Act 1988 (Cth).