Index clinical records produced under a Queensland subpoena
MaintainedLast reviewed
Key facts
- Human involvement
- YellowClose supervision
- How AI is used
- From the records produced under the subpoena, build a page index marking the date, the author and any page naming a person other than the client. The tool does not decide what may be copied.
- What the lawyer must review
- Keep clinical records in a firm-controlled tool. Do not put them in a public AI tool.
- Apply rule 9.1. Do not disclose confidential client information, except as rule 9.2 allows.
- Take reasonable steps under APP 11 to protect the records from loss or unauthorised access.
- Decide whether a loss likely to result in serious harm must be notified under the Privacy Act.
Rules that apply
The document starts from the task name. Change it if this piece of work is different.
The work product
Forum. Records produced under a Queensland subpoena issued under rule 414
Produce. A page index of the produced records, with third-party pages flagged.
Have ready. The produced records; The request that was filed; The client's name as the lawyer has it.
Example of the limit. Illustrative example: The bundle includes a letter about a family member. The index flags it. The lawyer decides whether it is disclosed.
Stop and hand it back when
- The records cannot be tied to a subpoena.
- The tool is asked to send the records to a public tool.
Sources for this task were checked on 2026-10-23.
Who does what
| Role | What they do |
|---|---|
| Assistance | From the records produced under the subpoena, build a page index marking the date, the author and any page naming a person other than the client. The tool does not decide what may be copied. |
| Lawyer | Set the scope, supervise the work closely, verify every part relied on, resolve omissions and exceptions, and approve the exact output. |
Checklist
- Tie the bundle to the subpoena that was issued. The request was filed. The subpoena itself was not.
- Flag a page that names a person other than the client.
- Do not enter private, confidential or privileged pages into a public chatbot.
Sources
- Uniform Civil Procedure Rules 1999 (Qld) r 414 · 2026-10-23
- Queensland Courts, Using generative AI · 2026-10-23
- Supreme Court of Queensland, Practice Direction 5 of 2025 · 2026-10-23
- OAIC, Notifiable data breaches · 2026-10-23
The Queensland Courts generative AI page says not to enter private, confidential, suppressed or privileged information into a public chatbot.
Practice Directions 5 and 12 of 2025 deal with the accuracy of references in submissions. They do not set a redaction code for subpoenaed records.