List federal-contract invoice dates against the prompt-payment rule
Key facts
- Human involvement
- YellowClose supervision
- How AI is used
- For each federal contract invoice the lawyer marks, copy the contract payment date if the contract states one, the invoice date, and the date the lawyer says the agency received a proper invoice. Do not decide that interest is due and do not prepare a report of the company's own payment times.
- What the lawyer must review
- 31 U.S.C. 3903(a) directs the Director of the Office of Management and Budget to prescribe regulations to carry out section 3902. The regulations shall provide that the required payment date is the date payment is due under the contract, or, except as provided in paragraphs (10) and (11), 30 days after a proper invoice for the amount due is received if a specific payment date is not established by contract. Paragraphs (a)(2) and (a)(4) state shorter dates for specified meat, fish, and dairy acquisitions. Those paragraphs were read only far enough to see that different dates exist. Section 3902 was not opened. The statute governs when a federal agency's payment is due. It is not a report a company files about how fast it pays its own suppliers. The lawyer decides whether any interest follows. The list does not.
- Written for / version
- United States versionUS
Who does what
| Role | What they do |
|---|---|
| Assistance | Do not begin AI assistance until the responsible lawyer has defined and confirmed its permitted scope. |
| Lawyer | Set the scope, supervise the work closely, verify every part relied on, resolve omissions and exceptions, and approve the exact output. |
Checklist
- Trace every relied-on figure to its source, confirm dates and assumptions, and independently recalculate totals or derived amounts.
- Review operative clauses in the complete document, including definitions, cross-references, schedules and inconsistencies with the instructions.
- Verify the applicable jurisdiction and the version of each relevant law, rule or instrument in force at the material time.
- Confirm the output against the client’s instructions and the complete relevant source material, including omissions or contradictions.
- Resolve exceptions and record the responsible lawyer’s approval of the exact output and intended use.