Check signed procurement declarations against the procurement papers
Key facts
- Human involvement
- RedLawyer-led
- How AI is used
- List each signed declaration, the person who signed it, the role the procurement papers show for that person, and any interest the declaration itself states. Do not decide that a conflict exists and do not clear a person to take part.
- What the lawyer must review
- FAR 3.104-3 restricts knowing disclosure and knowing obtaining of contractor bid or proposal information and source selection information before award, other than as provided by law. FAR 9.505 requires each contracting situation to be examined on its particular facts. The two principles stated in that section are preventing conflicting roles that might bias a contractor's judgment, and preventing unfair competitive advantage, including proprietary information obtained from a Government official without proper authorization and source selection information that is not available to all competitors. A signed declaration is one paper in that examination. It does not conclude the examination. The contracting officer, not the tool, decides whether a significant potential conflict exists and what means, if any, resolves it.
- Written for / version
- United States versionUS
Who does what
| Role | What they do |
|---|---|
| Assistance | Supporting preparation only. Consider narrowly defined preparation support after confirming the tool’s capability and permitted scope. The tool writes nothing into the document. Substantive advice, judgement and any restricted content remain with the responsible human. |
| Lawyer | Perform the substantive analysis and decisions. Independently check any permitted supporting work and approve the exact output for its intended use. |
Checklist
- Review operative clauses in the complete document, including definitions, cross-references, schedules and inconsistencies with the instructions.
- Confirm the output against the client’s instructions and the complete relevant source material, including omissions or contradictions.
- Resolve exceptions and record the responsible lawyer’s approval of the exact output and intended use.