Draft a post-award debrief from the approved evaluation record
Key facts
- Human involvement
- YellowClose supervision
- How AI is used
- Draft the debrief from the evaluation record the contracting officer has approved, using only the items FAR 15.506(d) lists. Do not add a comparison with another offeror's proposal.
- What the lawyer must review
- An offeror who requests a debriefing in writing within 3 days after notice of award is debriefed and given the basis for the selection. To the maximum extent practicable the debriefing should occur within 5 days after the request. FAR 15.506(d) sets the minimum contents, including significant weaknesses or deficiencies, the overall evaluated cost or price and technical rating of the successful offeror and of the debriefed offeror, the overall ranking when one was developed, a summary of the rationale for award, and reasonable responses to relevant questions. The debriefing must not include a point-by-point comparison with other proposals, and it must not reveal trade secrets, privileged cost breakdowns, or the names of past-performance references. The contracting officer approves the script. Accommodating a late request does not automatically extend the protest deadline.
- Written for / version
- United States versionUS
Who does what
| Role | What they do |
|---|---|
| Assistance | Potential support includes preparing preliminary structure or wording and identifying points for review. Confirm the tool’s capability and permitted scope. |
| Lawyer | Set the scope, supervise the work closely, verify every part relied on, resolve omissions and exceptions, and approve the exact output. |
Checklist
- Trace every relied-on figure to its source, confirm dates and assumptions, and independently recalculate totals or derived amounts.
- Calculate operative dates independently from the current rule and actual triggering event. Check exceptions and record the verified deadline.
- Review operative clauses in the complete document, including definitions, cross-references, schedules and inconsistencies with the instructions.
- Confirm that the actual tool, feature and processing terms permit use of this information, including access, retention, training and disclosure conditions.
- Confirm the output against the client’s instructions and the complete relevant source material, including omissions or contradictions.
- Resolve exceptions and record the responsible lawyer’s approval of the exact output and intended use.