Check a supplier invoice against the prompt-payment rule for that buyer
Key facts
- Human involvement
- YellowClose supervision
- How AI is used
- From the contract, the invoice, and the receipt record, set out the invoice date, the date a proper invoice was received, the date the goods or services were accepted or completed, and which payment clause or statute the file says applies. Do not calculate interest and do not approve payment.
- What the lawyer must review
- The lawyer identifies the buyer before any due date is used. For a federal contract, FAR 32.908(c) says to insert FAR 52.232-25, Prompt Payment, except when FAR 52.212-4 applies or another governmental authority sets the payment terms. Under that clause, payment is due on the later of the 30th day after the designated billing office receives a proper invoice and the 30th day after Government acceptance. If the billing office does not annotate the actual receipt date, the due date is the 30th day after the invoice date, provided a proper invoice was received and there is no disagreement over quantity, quality, or compliance. A due date that falls on a Saturday, Sunday, or legal holiday may be paid on the next working day without a late-payment interest penalty. Interest, where the clause imposes it, is for the lawyer to test against the clause. It is not calculated here. For a Texas governmental entity, Government Code section 2251.021 makes a payment under a contract executed on or after 1 September 1987 overdue on the 31st day after the later of receipt of the goods, completion of the service, or receipt of the invoice. A political subdivision whose governing body meets once a month or less, and a state-agency legal-services invoice of the kind that section describes, is overdue on the 46th day. A disputed invoice must be notified with a detailed statement not later than the 21st day after receipt.
- Written for / version
- United States versionUS
Who does what
| Role | What they do |
|---|---|
| Assistance | Potential support includes organising research leads and preparing preliminary structure or wording. Confirm the tool’s capability and permitted scope. |
| Lawyer | Set the scope, supervise the work closely, verify every part relied on, resolve omissions and exceptions, and approve the exact output. |
Checklist
- Open each relied-on authority independently. Confirm its existence, current status, proposition and any quotation or pinpoint reference.
- Trace every relied-on figure to its source, confirm dates and assumptions, and independently recalculate totals or derived amounts.
- Review operative clauses in the complete document, including definitions, cross-references, schedules and inconsistencies with the instructions.
- Confirm the output against the client’s instructions and the complete relevant source material, including omissions or contradictions.
- Resolve exceptions and record the responsible lawyer’s approval of the exact output and intended use.