Checklist · Maritime, Shipping & Transport
Ship sale: bill of sale and transfer of ownership checklist (Australian General Shipping Register)
Closing checklist for the sale of a vessel on the Australian General Shipping Register: bill of sale (form 159), declaration of transfer (form 169), registered agent (form 157), original certificate, fees and the 14-day notice, plus transmission by operation of law.
- Kind
- Checklist. Steps or checks to work through and tick off.
- Where it applies
- Australia, Commonwealth
- AI use
- Yellow AI can help in set ways. A lawyer checks specific points before use.
- Law stated as at
- 18 October 2026
- Status
- Maintained. Checked on 18 October 2026 against the 2 authorities it cites, for Australia and Commonwealth.
- Version
- 1
- Source
- Written for this library
When to use it
Use when acting for a buyer or seller of a ship registered on the Australian General Shipping Register, from contract to registration of the new owner, or when ownership passes by court order or on death. Use the AMSA forms current at the time of lodgement.
How AI may be used
AI may prepare the closing checklist and fill the AMSA forms from the contract and register details; a lawyer checks title, the shares transferred, encumbrances and execution before anything is signed or lodged.
AI may
- Fill the bill of sale and declaration of transfer fields from the contract and the register entry (ship name, official number, shares, parties)
- Build the closing timetable, including the 14-day notification date after purchase
- Cross-check names, official number and shares across the contract, the register extract and the forms
AI must not
- Must not draft or fill any statutory declaration or other sworn document; the declarant's lawyer prepares it
- Must not state that title is clear or unencumbered without the lawyer's review of the register and searches
- Must not alter AMSA forms or produce a bill of sale in a format the regulations do not allow
The lawyer checks
- The seller is the registered owner of the shares being sold, and any registered mortgage will be discharged at or before completion
- The bill of sale is completed by the registered owner and states the ship's name and official number, the shares transferred, and each seller's and buyer's name and address
- The buyer is eligible to keep the ship on the Australian register, or closure of the registration is arranged
- Originals, the fee payment reference and the certificate are lodged within 14 days of purchase
Method: how the Green, Yellow and Red levels are decided. This is guidance for planning, not legal advice.
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