Code the centre’s service records to the national data standards before reporting
Key facts
- Human involvement
- GreenLawyer review
- How AI is used
- From each closed or reportable service record, propose the service type, law type and problem type codes against the centre’s validated mapping to the National Legal Assistance Data Standards Manual, and flag records whose file notes do not support any code or support more than one.
- What the lawyer must review
- The principal solicitor or data lead validates the mapping once against the current manual, samples coded records each reporting period, resolves every flagged record, and confirms only de-identified, aggregated data leaves the centre.
- Written for / version
- US
Open a jurisdiction version of this task to see which instruments apply: US
Who does what
| Role | What they do |
|---|---|
| Assistance | From each closed or reportable service record, propose the service type, law type and problem type codes against the centre’s validated mapping to the National Legal Assistance Data Standards Manual, and flag records whose file notes do not support any code or support more than one. |
| Lawyer | The principal solicitor or data lead validates the mapping once against the current manual, samples coded records each reporting period, resolves every flagged record, and confirms only de-identified, aggregated data leaves the centre. |
Checklist
- Confirm the client’s personal, financial and safety information goes only into a tool the service has approved for client data, and that the output discloses nothing the client has not agreed to share.
- Validate the mapping against the current Data Standards Manual before each reporting period.
- Sample a fixed number of coded records against their file notes each period.
- Confirm only de-identified, aggregated data is reported outside the centre.
Forms and precedents for this task
| Form or precedent | Kind | AI use | Summary |
|---|---|---|---|
| Checklist: code a service to the National Legal Assistance Data Standards before reporting | Checklist | AI use Green | Close-of-file check that a legal assistance service is coded to the service types and hearing types in the National Legal Assistance Data Standards Manual, version 3. |
Signed-in accounts can read the full text of each one. All precedents.
Sources
- Community Legal Centres Australia, CLASS: getting started · 2026-10-18
- Australian Bureau of Statistics, Legal assistance methodology 2024-25 (National Legal Assistance Data Standards Manual) · 2026-10-18
These are suggested working checks. Confirm the required checking with the responsible lawyer before work starts; the checking approach does not establish permission to use AI.