Check a members' meeting notice for the required content
Key facts
- Human involvement
- YellowClose supervision
- How AI is used
- From the draft notice, record the date, time and place or places, and any information for participating by virtual meeting technology. Record whether the general nature of the business is stated, whether any special resolution is set out with a statement of the intention to propose it, and whether a member who may appoint a proxy is told of that right, whether the proxy must be a member, and that a member with two or more votes may appoint two proxies and specify the proportion or number of votes each is to exercise. If the lawyer says the company is listed, record whether the notice deals with the remuneration-report resolution and any spill explanation the section requires. Do not send the notice.
- What the lawyer must review
- The lawyer decides whether the notice contains what section 249L requires, whether it is clear, concise and effective, and whether the listed-company paragraphs apply. Sections 250R and 250V are applied by the lawyer and are not restated.
- Written for / version
- US
Open a jurisdiction version of this task to see which instruments apply: US
Who does what
| Role | What they do |
|---|---|
| Assistance | From the draft notice, record the date, time and place or places, and any information for participating by virtual meeting technology. Record whether the general nature of the business is stated, whether any special resolution is set out with a statement of the intention to propose it, and whether a member who may appoint a proxy is told of that right, whether the proxy must be a member, and that a member with two or more votes may appoint two proxies and specify the proportion or number of votes each is to exercise. If the lawyer says the company is listed, record whether the notice deals with the remuneration-report resolution and any spill explanation the section requires. Do not send the notice. |
| Lawyer | Set the scope, supervise the work closely, verify every part relied on, resolve omissions and exceptions, and approve the exact output. |
Checklist
- The notice states the date, time and place or places, and the technology information where technology is to be used.
- It states the general nature of the business and sets out any special resolution.
- Where a proxy may be appointed, it includes the three proxy statements.
- For a listed company's annual general meeting, the lawyer decides the remuneration-report and spill statements. The notice is clear, concise and effective.
Sources
These are suggested working checks. Confirm the required checking with the responsible lawyer before work starts; the checking approach does not establish permission to use AI.