Prepare the commitment approval record before the contract is signed
Key facts
- Human involvement
- YellowClose supervision
- How AI is used
- From the procurement file, the evaluation report and the delegations instrument, draft the approval minute recording the commitment of relevant money: the value, the period, the basis for value for money, the delegate and the delegation relied on, and the separate power to enter the arrangement; flag where the proposed approver’s delegation does not cover the value or the type of arrangement.
- What the lawyer must review
- The lawyer confirms the delegate holds the power for this value and arrangement, that the value-for-money basis is accurately stated from the evaluation, and that the approval is given and recorded in writing before or as soon as practicable after it is given, and before the arrangement is entered into.
- Written for / version
- US
Open a jurisdiction version of this task to see which instruments apply: US
Who does what
| Role | What they do |
|---|---|
| Assistance | From the procurement file, the evaluation report and the delegations instrument, draft the approval minute recording the commitment of relevant money: the value, the period, the basis for value for money, the delegate and the delegation relied on, and the separate power to enter the arrangement; flag where the proposed approver’s delegation does not cover the value or the type of arrangement. |
| Lawyer | Set the scope, supervise the work closely, verify every part relied on, resolve omissions and exceptions, and approve the exact output. |
Checklist
- Check the delegation instrument in force on the day for the approver’s power and limit.
- Check the value-for-money statement against the approved evaluation report.
- Confirm the approval is recorded in writing before the arrangement is entered into.
Sources
- Department of Finance, Non-corporate Commonwealth entities – key information (RMG 400 Commitment of relevant money) · 2026-10-18
- Department of Finance, Commonwealth Procurement Rules 2025 (commenced 17 November 2025) · 2026-10-18
These are suggested working checks. Confirm the required checking with the responsible lawyer before work starts; the checking approach does not establish permission to use AI.