Structure an evaluation record without scoring the bids
MaintainedLast reviewed
Key facts
- Human involvement
- RedLawyer-led
- How AI is used
- Organise the evaluation criteria and the tender excerpts the officials have tagged into a record template with empty score and comment fields.
- What the lawyer must review
- Do not adopt a generated score or ranking
- Check the record contains the officials' own reasons
- Written for / version
- Written for Australia
The work product
Forum. The Commonwealth entity’s procurement, or the state process the lawyer has named
Produce. An evaluation record with criteria and excerpts, and blank fields for scores and reasons.
Have ready. The evaluation criteria from the approach to market; Tender excerpts officials have already tagged.
Example of the limit. A cheaper bid is not ranked first by the template. The price sits in a column. A person writes what it means.
Stop and hand it back when
- The template contains a suggested score, rank or value-for-money sentence.
- Excerpts were pulled from tenders nobody has been authorised to process in the tool.
Sources for this task were checked on 2026-09-22.
Who does what
| Role | What they do |
|---|---|
| Assistance | Supporting preparation only. Organise the evaluation criteria and the tender excerpts the officials have tagged into a record template with empty score and comment fields. Substantive advice, judgement and any restricted content remain with the responsible human. |
| Lawyer | Perform the substantive analysis and decisions. Independently check any permitted supporting work and approve the exact output for its intended use. |
Checklist
- Use the criteria from the approach to market, not a generic set.
- Leave score and reason fields empty.
- Confirm the tool is allowed to hold the tender text.
- Officials write the assessment.
Sources
- Department of Finance: Commonwealth Procurement Rules · 2026-09-22
- Commonwealth Procurement Rules, 17 November 2025 (PDF) · 2026-09-22
Suggested working checks from the linked public sources. Read the source and confirm it applies to this forum and this date. The checks do not approve software or record that the work is done.