Check welfare arrangements for an overseas student under 18
Key facts
- Human involvement
- YellowClose supervision
- How AI is used
- From the confirmation of enrolment and the welfare record, list the student's age, whether welfare is a nominated guardian or a provider arrangement, the start and end dates of the provider's responsibility, the confirmation-of-enrolment end date plus seven days, the date of the last accommodation check, and whether adults in the accommodation hold a working with children clearance for the place where the provider operates and where the student lives. Do not approve the arrangement and do not complete the welfare letter.
- What the lawyer must review
- The lawyer decides whether the arrangement meets Standard 5 and signs any confirmation of appropriate accommodation and welfare. The Department's Standard 5 factsheet states that an overseas student under 18 maintains welfare either by staying with a nominated guardian approved by the Department of Home Affairs, or in accommodation, support and general welfare arrangements approved by the provider. A confirmation of appropriate accommodation and welfare is created with the confirmation of enrolment. The provider does not take over legal responsibility: the parent or the person with custody remains legally responsible. The dates on the confirmation must cover the length of the confirmation of enrolment plus a minimum of seven days at the end. Visa condition 8532 requires welfare for the stay. If the student would arrive before the confirmation starts, the student must be accompanied by a nominated guardian or the provider must extend the approved care from the date of arrival. The provider should not approve a parent, legal custodian or eligible relative on that confirmation; that person applies to the Department of Home Affairs to be the nominated guardian. A person who is not an Australian citizen or permanent resident, approved to care for the student, should be at least 21, of good character, and hold a visa until the student's visa expires or the student turns 18. The provider's responsibility cannot be delegated to a homestay service. Accommodation is verified before it is approved, including an initial physical site visit, and at least every six months after that. Adults involved in the accommodation or welfare arrangements need a working with children check appropriate to the jurisdiction where the provider operates and where the accommodation is. The provider reports in PRISMS if it can no longer take responsibility, and contacts the parent or legal custodian immediately. State welfare rules are confirmed by the lawyer for the place of accommodation. They are not stated here.
- Written for / version
- US
Open a jurisdiction version of this task to see which instruments apply: US
Who does what
| Role | What they do |
|---|---|
| Assistance | From the confirmation of enrolment and the welfare record, list the student's age, whether welfare is a nominated guardian or a provider arrangement, the start and end dates of the provider's responsibility, the confirmation-of-enrolment end date plus seven days, the date of the last accommodation check, and whether adults in the accommodation hold a working with children clearance for the place where the provider operates and where the student lives. Do not approve the arrangement and do not complete the welfare letter. |
| Lawyer | Set the scope, supervise the work closely, verify every part relied on, resolve omissions and exceptions, and approve the exact output. |
Checklist
- Check the welfare end date is at least seven days after the confirmation of enrolment ends.
- Check the last physical or other verification of the accommodation, and whether six months have passed.
- Confirm the welfare letter is not completed by the tool, and that a parent or eligible relative has not been recorded as the provider's approved carer.
Sources
- Department of Education factsheet: Standard 5, Younger overseas students (National Code 2018) · 2026-10-22
These are suggested working checks. Confirm the required checking with the responsible lawyer before work starts; the checking approach does not establish permission to use AI.
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