Assemble the facts for a contract-administration notice
Key facts
- Human involvement
- YellowClose supervision
- How AI is used
- From the clause the lawyer identifies and the facts in the file, list the event, the date, the clause number, and the addressee the clause names. Do not write the notice.
- What the lawyer must review
- The lawyer writes the notice that will be sent. FAR 52.212-4(c) allows changes to that commercial-products contract only by written agreement of the parties, and it is not a construction changes clause. On a federal agency construction contract, 40 U.S.C. § 3133 requires a claimant who dealt only with a subcontractor to give written notice to the contractor within 90 days from the last labor or material, and to bring the bond action no later than one year after that day. 31 U.S.C. § 3903 is the Prompt Payment Act provision on agency payment of a proper invoice. The contract’s own notice clause still has to be followed. Formal Opinion 512: the fact list is checked before the lawyer writes.
- Written for / version
- United States versionUS
Who does what
| Role | What they do |
|---|---|
| Assistance | Potential support includes preparing preliminary structure or wording and identifying points for review. Confirm the tool’s capability and permitted scope. |
| Lawyer | Set the scope, supervise the work closely, verify every part relied on, resolve omissions and exceptions, and approve the exact output. |
Checklist
- Trace every relied-on figure to its source, confirm dates and assumptions, and independently recalculate totals or derived amounts.
- Review operative clauses in the complete document, including definitions, cross-references, schedules and inconsistencies with the instructions.
- Confirm the output against the client’s instructions and the complete relevant source material, including omissions or contradictions.
- Resolve exceptions and record the responsible lawyer’s approval of the exact output and intended use.