Build the notice-distribution plan and the distribution record
Key facts
- Human involvement
- YellowClose supervision
- How AI is used
- From the court-approved notice orders, the respondent’s register extract and the group-member data, build the distribution plan: each channel the court approved, the list of recipients for each, the send dates and the advertising schedule. Then keep the distribution record of what was sent, to whom, when and with what result (bounced, returned, delivered), drawn from the mail-house and email platform reports.
- What the lawyer must review
- The lawyer checks the plan uses only the channels and wording the court approved, confirms any use of the respondent’s records is within the orders and privacy law, decides how bounced or returned notices are dealt with, and prepares the evidence of distribution from the record.
- Written for / version
- US
Open a jurisdiction version of this task to see which instruments apply: US
Who does what
| Role | What they do |
|---|---|
| Assistance | From the court-approved notice orders, the respondent’s register extract and the group-member data, build the distribution plan: each channel the court approved, the list of recipients for each, the send dates and the advertising schedule. Then keep the distribution record of what was sent, to whom, when and with what result (bounced, returned, delivered), drawn from the mail-house and email platform reports. |
| Lawyer | Set the scope, supervise the work closely, verify every part relied on, resolve omissions and exceptions, and approve the exact output. |
Checklist
- Check every channel in the plan against the approved method in the orders.
- Confirm the record is drawn from the mail-house and platform reports, not from the plan.
- Disclose the use of AI if the record is used to summarise or analyse information a witness relies on, as GPN-AI requires.
Forms and precedents for this task
| Form or precedent | Kind | AI use | Summary |
|---|---|---|---|
| Opt-out notice distribution plan (Federal Court class action, GPN-CA Part 12) | Checklist | AI use Yellow | Plan for how an opt-out notice will reach class members: plain-language content headings, the respondent's records, objections, and the Court's approval of the manner of distribution. |
Signed-in accounts can read the full text of each one. All precedents.
Sources
- Federal Court of Australia — Class Actions Practice Note (GPN-CA) · 2026-10-18
- Federal Court of Australia — Use of Generative Artificial Intelligence Practice Note (GPN-AI) · 2026-10-18
These are suggested working checks. Confirm the required checking with the responsible lawyer before work starts; the checking approach does not establish permission to use AI.