Notice · Legal Aid & Community Legal Practice
Client notice and choice: AI-assisted notes, summaries and translation (plain language)
Original plain-language notice telling clients when a community legal service uses AI tools for notes, summaries or simple translation, what it never uses AI for, how information is protected, and how to say no or ask for an interpreter instead.
- Kind
- Notice. A formal notice to serve or publish.
- Where it applies
- Australia
- AI use
- Yellow AI can help in set ways. A lawyer checks specific points before use.
- Law stated as at
- 17 October 2026
- Status
- Maintained. Checked against the cited sources on 17 October 2026.
- Version
- 1
- Source
- Written for this library
When to use it
Give it (in writing, read aloud or interpreted) before using any AI tool with a client's information, including meeting transcription, intake summaries or machine translation. Do not use it to seek consent for AI uses the service has not approved, or for translating legal advice.
How AI may be used
AI may help simplify the notice and draft translations for a qualified translator to check. The description of tools and data handling must match what the service actually uses, and the client's choice must be recorded and respected.
AI may
- Simplify wording and check reading level
- Draft translations for review by a qualified translator and a community reviewer
- Prepare a short script for staff to read the notice aloud
AI must not
- Must not describe tools, storage locations or protections that have not been confirmed
- Must not be relied on to translate legal advice to the client
- Must not treat silence as consent
The lawyer checks
- Each AI use listed is approved by the service and matches the tool's current terms
- The client's choice is recorded on the file and followed
- Interpreter alternative is offered and available
- Notice is consistent with the service's privacy policy
Method: how the Green, Yellow and Red levels are decided. This is guidance for planning, not legal advice.
Read the full text
The full text is for signed-in accounts. It is free. When you sign in you can:
- read the whole precedent, with its drafting notes beside it;
- copy it, or download it as a Word file or Markdown;
- add it to your firm’s knowledge base, so colleagues can find it;
- let the AI tools you connect read it from that knowledge base.
The summary, the law it rests on and the AI-use guidance above stay public. Privacy.
More in Legal Aid & Community Legal Practice
- Application for legal aid (Legal Aid NSW): guide to helping a client apply
- Limited-scope (unbundled) retainer letter in plain language
- Community legal centre intake, safety and conflict-check form
- End-of-service (file closing) letter in plain language
- Sign-off checklist for AI-assisted self-help factsheets and kits
All precedents for Legal Aid & Community Legal Practice · Tasks and AI use in this area