Policy · Knowledge Management
AI prompt library governance policy (prompt templates linked to precedents and tasks)
A policy that treats prompts as firm know-how: how prompt templates are designed with guardrails, tested, approved, versioned, linked to precedents, re-tested after model changes, used only in approved tools and retired, with a template skeleton and test record.
- Kind
- Policy. A policy or procedure for a firm or client.
- Where it applies
- Australia, New South Wales
- AI use
- Green AI can do most of the drafting. A lawyer still reviews the result.
- Law stated as at
- 17 October 2026
- Status
- Maintained. Checked against the cited sources on 17 October 2026.
- Version
- 1
- Source
- Written for this library
When to use it
Use when a firm or legal team starts sharing prompts for legal work, or connects prompts to precedents and AI agents. It governs the library; it does not make any output reliable without the user's verification.
How AI may be used
AI may help write, test and document prompt templates under this policy. Prompts are approved by a practitioner, used only in approved tools, and their outputs are always verified by the lawyer using them.
AI may
- Draft prompt templates and variants for a task, following the design standards in clause 4.
- Run approved test cases and record results in the test record.
- Re-run the test set after a model or vendor change and highlight differences.
AI must not
- Must not approve a prompt or change an approved prompt without re-testing and re-approval.
- Must not use real client documents as test cases unless the tool is approved for them and the matter permits it.
- Must not run prompts that are prohibited by a court practice note (for example, generating affidavit content in NSW).
The lawyer checks
- The prompt's risk level matches the task's risk and the linked precedent.
- Test results show the prompt cites sources and flags uncertainty rather than inventing.
- Approved tools and data classes in the prompt record match the AI tool register.
Method: how the Green, Yellow and Red levels are decided. This is guidance for planning, not legal advice.
Read the full text
The full text is for signed-in accounts. It is free. When you sign in you can:
- read the whole precedent, with its drafting notes beside it;
- copy it, or download it as a Word file or Markdown;
- add it to your firm’s knowledge base, so colleagues can find it;
- let the AI tools you connect read it from that knowledge base.
The summary, the law it rests on and the AI-use guidance above stay public. Privacy.
More in Knowledge Management
- Precedent review and approval procedure (including AI-drafted and AI-updated precedents)
- Precedent metadata and version-control standard (for people and AI retrieval)
- Knowledge-base content licensing and copyright checklist (before AI ingestion)
- Matter close-out know-how capture form with confidentiality scrub
- AI knowledge assistant governance and source-citation policy (permission-aware search, information barriers, citations)
All precedents for Knowledge Management · Tasks and AI use in this area