Letter · Class Actions / Representative Proceedings
Periodic update letter to group members (clients and registered group members)
A plain-English periodic update to group members covering what has happened, what comes next, costs and funding changes, dates and actions, privacy and scam warnings, with variants for clients of the firm and for non-client group members.
- Kind
- Letter. A letter or email you adapt and send.
- Where it applies
- Australia
- AI use
- Yellow AI can help in set ways. A lawyer checks specific points before use.
- Law stated as at
- 17 October 2026
- Status
- Maintained. Checked against the cited sources on 17 October 2026.
- Version
- 1
- Source
- Written for this library
When to use it
Use for scheduled updates (for example quarterly) and after significant events such as a ruling, mediation or change in funding terms. Do not use for notices the court requires to be in an approved form, such as opt-out or settlement notices.
How AI may be used
AI may draft the update from a lawyer-approved status note and current orders, but must not give individual advice, predict outcomes or include group member personal data in the tool.
AI may
- Draft the update from the lawyer's status note, the current orders and the timetable
- Produce a short FAQ from approved answers
- Check the draft against the last update for inconsistent dates or figures
AI must not
- Must not give individual legal advice or predict the outcome or value of claims
- Must not include names, contact details or claim data of group members in the tool
- Must not describe court orders or funding terms without the lawyer checking the source
The lawyer checks
- Every statement about the proceeding matches the orders and the record
- Any change in costs or funding charges is disclosed clearly
- The letter does not mislead non-client group members about the firm's role
- Mail-merge fields and the distribution list are correct
Method: how the Green, Yellow and Red levels are decided. This is guidance for planning, not legal advice.
Read the full text
The full text is for signed-in accounts. It is free. When you sign in you can:
- read the whole precedent, with its drafting notes beside it;
- copy it, or download it as a Word file or Markdown;
- add it to your firm’s knowledge base, so colleagues can find it;
- let the AI tools you connect read it from that knowledge base.
The summary, the law it rests on and the AI-use guidance above stay public. Privacy.
More in Class Actions / Representative Proceedings
- Opt-out notice, notice distribution plan and settlement-notice checklist (Federal Court class action)
- Litigation funding agreement and costs review checklist (including common fund orders and Victorian group costs orders)
- Settlement distribution scheme (with safeguards for technology-assisted claims assessment)
- Group member registration and intake protocol (including AI triage of registrations)
- Prompt template with guardrails: reconciling registrations to the class definition
All precedents for Class Actions / Representative Proceedings · Tasks and AI use in this area