Record the notice period for a meeting of members
Key facts
- Human involvement
- YellowClose supervision
- How AI is used
- From the notice date, the meeting date and any constitution extract the lawyer supplies, record both dates and any longer minimum the extract states. Record the meeting type the lawyer names: an annual general meeting, another general meeting, a meeting of the members of a public company at which a resolution will be moved to remove a director under section 203D or to appoint a director in place of a director removed under that section, or a meeting at which a resolution will be moved to remove an auditor under section 329. If shorter notice is proposed, record the agreement the file shows and the voting proportion the lawyer supplies. Do not send the notice.
- What the lawyer must review
- The lawyer decides whether at least 21 days' notice is given, whether the constitution requires longer, whether any shorter notice is agreed in the way subsection (2) requires, and whether subsection (3) or (4) prevents shorter notice. Sections 203D and 329 are applied by the lawyer and are not restated here.
- Written for / version
- US
Open a jurisdiction version of this task to see which instruments apply: US
Who does what
| Role | What they do |
|---|---|
| Assistance | From the notice date, the meeting date and any constitution extract the lawyer supplies, record both dates and any longer minimum the extract states. Record the meeting type the lawyer names: an annual general meeting, another general meeting, a meeting of the members of a public company at which a resolution will be moved to remove a director under section 203D or to appoint a director in place of a director removed under that section, or a meeting at which a resolution will be moved to remove an auditor under section 329. If shorter notice is proposed, record the agreement the file shows and the voting proportion the lawyer supplies. Do not send the notice. |
| Lawyer | Set the scope, supervise the work closely, verify every part relied on, resolve omissions and exceptions, and approve the exact output. |
Checklist
- Record the notice date, the meeting date, and any longer minimum the constitution states.
- A proposed shorter annual general meeting needs the prior agreement of all members entitled to attend and vote. Any other general meeting needs the prior agreement of members with at least 95 per cent of the votes that may be cast.
- Do not treat shorter notice as available for a public-company meeting to remove a director under section 203D, or to appoint a replacement, or for a meeting to remove an auditor under section 329.
- The lawyer decides whether the notice given meets section 249H.
Sources
These are suggested working checks. Confirm the required checking with the responsible lawyer before work starts; the checking approach does not establish permission to use AI.