Record the material personal interest disclosures for a board decision
Key facts
- Human involvement
- RedLawyer-led
- How AI is used
- Index the disclosures the directors have already made and match each one to the agenda item it touches, compare them against the standing register of interests and the constitution's voting provisions, and list interests that appear on the face of the papers with no matching disclosure. The tool writes no part of any director's disclosure and no part of the minute.
- What the lawyer must review
- The lawyer confirms each disclosure is the director's own and in the terms the director gave it, decides whether the interest is a material personal interest and whether an exception applies, decides the voting and quorum position for each item, and settles the minute.
- Written for / version
- US
Open a jurisdiction version of this task to see which instruments apply: US
Who does what
| Role | What they do |
|---|---|
| Assistance | Supporting preparation only. Index the disclosures the directors have already made and match each one to the agenda item it touches, compare them against the standing register of interests and the constitution's voting provisions, and list interests that appear on the face of the papers with no matching disclosure. The tool writes no part of any director's disclosure and no part of the minute. The tool writes nothing into the document. Substantive advice, judgement and any restricted content remain with the responsible human. |
| Lawyer | Perform the substantive analysis and decisions. Independently check any permitted supporting work and approve the exact output for its intended use. |
Checklist
- Confirm the instructions, the jurisdiction and the complete relevant material before starting.
- The lawyer confirms each disclosure is the director's own and in the terms the director gave it, decides whether the interest is a material personal interest and whether an exception applies, decides the voting and quorum position for each item, and settles the minute.
- Check the output against the source documents named in it before it is relied on.
Forms and precedents for this task
| Form or precedent | Kind | AI use | Summary |
|---|---|---|---|
| Deed of access, insurance and indemnity for a director or officer (Corporations Act ss 198F and 199A to 199C) | Deed | AI use Yellow | Deed between a company and a director or officer: indemnity within the limits of s 199A, D&O insurance within s 199B, access to board papers for 7 years after ceasing office, advance of legal costs with repayment, claims conduct and confidentiality. |
Signed-in accounts can read the full text of each one. All precedents.
Sources
- https://www.legislation.gov.au/C2004A00818/latest · 2026-09-27
- https://www.asic.gov.au/for-business-and-companies/companies/company-building-blocks/company-meetings-and-resolutions · 2026-09-27
- https://download.asic.gov.au/media/5705474/rg76-published-30-march-2011-20200727.pdf · 2026-09-27
These are suggested working checks. Confirm the required checking with the responsible lawyer before work starts; the checking approach does not establish permission to use AI.