Prepare a notice of meeting of members against the statutory contents and notice period
Key facts
- Human involvement
- YellowClose supervision
- How AI is used
- From the register, the constitution and the business the lawyer lists, prepare a first-pass notice stating the date, time and place or the virtual-meeting details, the general nature of the business, the text of any special resolution, and the proxy statement.
- What the lawyer must review
- The lawyer checks the notice period, including any longer period in the constitution and any shorter-notice consents, checks every resolution, and approves the notice before it is sent.
- Written for / version
- US
Open a jurisdiction version of this task to see which instruments apply: US
Who does what
| Role | What they do |
|---|---|
| Assistance | From the register, the constitution and the business the lawyer lists, prepare a first-pass notice stating the date, time and place or the virtual-meeting details, the general nature of the business, the text of any special resolution, and the proxy statement. |
| Lawyer | Set the scope, supervise the work closely, verify every part relied on, resolve omissions and exceptions, and approve the exact output. |
Checklist
- Give at least 21 days' notice unless a longer period in the constitution applies.
- Do not use shorter notice for a public-company resolution to remove a director under section 203D, or for a resolution to remove an auditor under section 329.
- If virtual meeting technology is used, include enough information for members to participate.
- If a special resolution is proposed, set out the intention and state the resolution. Include the proxy statement where a member may appoint a proxy.
Sources
- Corporations Act 2001 (Cth) s 249H · 2026-10-22
- Corporations Act 2001 (Cth) s 249L · 2026-10-22
These are suggested working checks. Confirm the required checking with the responsible lawyer before work starts; the checking approach does not establish permission to use AI.