General-purpose · Document management and knowledge · Medium confidence
Google LLC · Gemini Notebook Enterprise (NotebookLM Enterprise) in a Google Cloud project. Consumer Gemini Notebook / NotebookLM personal accounts are out of scope and have weaker residency and sharing controls.
Grounded notebook over uploaded sources with citations, running in the customer's Google Cloud project with optional CMEK and VPC-SC. Consumer NotebookLM must not be used for matter files.
Opens a private software assessment of Gemini Notebook Enterprise for one task, with this profile’s questions to hand.
| Deployment | SaaS |
|---|---|
| Hosting regions | Multiple specified locations |
| Australian region | On request |
| Model providers | |
| Assurance | SOC 2, ISO 27001, ISO/IEC 42001, ISO 27701, FedRAMP High |
| Training on customer content | No |
| Retention summary | Source files become static copies in the Google Cloud project until deleted. Default query log retention not stated on the overview page. |
| Integrations | Google Drive, Google Docs, Google Slides |
| Pricing summary | Bundled with Gemini Enterprise / Google Cloud; no standalone public price captured. |
| Legal content coverage | Only the documents you upload. No native Australian case law. |
| Australian presence | Unknown — Residency is a Cloud location choice; confirm AU in the Gemini Enterprise locations table. |
Define the configuration, people, information and tasks being assessed.
Public claim only
Gemini Notebook Enterprise (formerly NotebookLM Enterprise) runs in a Google Cloud project with VPC-SC, CMEK and data residency. Consumer Gemini Notebook (notebooklm.google / personal Google Account) is a different product: public sharing, no specified residency. Workspace Gemini Notebook for business is a third SKU. This profile is the Enterprise Cloud product.
Ask: Confirm we would deploy Gemini Notebook Enterprise in our Cloud project, not consumer NotebookLM.
Public claim only
Enterprise: data stays in the customer's Google Cloud project; region-specific URL; Cloud Identity or SAML/OIDC IdP. Uploaded sources become a static copy in that project under Google Cloud terms.
Ask: Which region will the project use, and is CMEK on?
Public claim only
Grounded Q&A over uploaded sources with citations to quotes. Audio/video overviews, mind maps, reports. Enterprise adds DOCX/PPTX/XLSX. Not a live DMS and not a case-law citator unless those files are uploaded.
Ask: Will we upload privileged PDFs into a Cloud project copy, and who can share notebooks inside the project?
Public claim only
Enterprise residency follows Gemini Enterprise location commitments (documented separately). Consumer has none. AU region availability must be read from the locations page.
Ask: Is an Australian processing location available for Gemini Notebook Enterprise?
Record the practical work needed to introduce and maintain the software.
Not confirmed
Sold as part of Gemini Enterprise / Google Cloud. No public per-notebook price captured.
Ask: Quote for Gemini Enterprise plus Notebook Enterprise seats/limits.
Public claim only
Enterprise auth via Cloud Identity or Entra/Okta/SAML. Drive uploads create a static copy. No iManage connector on the overview page.
Ask: SSO with Entra and whether Drive originals remain the system of record.
Not confirmed
Google Cloud support SKU.
Ask: Support SLA for Notebook Enterprise?
Compare complete work at the required quality, including checking and correction.
Public claim only
Citations to uploaded sources. Consumer marketing: 'see the source'. Hallucination still possible if the model generalises beyond sources.
Ask: How does it behave when the answer is not in the sources?
Not confirmed
Fit for closed-set summarisation of a known document pack. Audio overviews of privileged files are a disclosure/recording issue. Not for Australian case research unless sources are uploaded.
Ask: Which document packs, and is Audio Overview disabled for matter files?
Compare the actual configuration with firm, client and jurisdiction requirements, supported by evidence.
Public claim only
Enterprise notebooks cannot be shared publicly; only within the Cloud project. Consumer notebooks can be shared publicly — do not use consumer.
Ask: Confirm public sharing is impossible on our Enterprise project.
Public claim only
Gemini models. Enterprise is Google Cloud.
Ask: Any non-Google model in Audio Overview or related features?
Not confirmed
Google Cloud subprocessors. Confirm Audio Overview vendors.
Ask: Subprocessor list for Notebook Enterprise including audio generation.
Public claim only
Workspace Privacy Hub: prompts are customer data under the Cloud DPA; Workspace does not use customer data to train generative AI models without prior permission (Training Restriction in Workspace Service Specific Terms). Independent auditors cited (SOC, ISO 42001). Consumer NotebookLM is not covered by that Workspace commitment.
Ask: Confirm the Cloud DPA Training Restriction applies to Gemini Notebook Enterprise in our project.
Public claim only
Workspace hub: feedback improves products per Cloud Privacy Notice but is not used to train the generative models supporting Workspace Gemini services. Admin controls exist.
Ask: Disable optional feedback if we do not want prompts in the improvement channel.
Not confirmed
Static copies of sources live in the Cloud project until deleted. Default TTL not on the overview page.
Ask: Retention of notebooks, source copies, queries and audio overviews?
Not confirmed
Project-level deletion should follow Cloud DPA. Confirm notebook-level delete of embeddings.
Ask: Certified deletion of source copies and derived indexes?
Public claim only
Workspace hub: content is not human reviewed for model training outside the domain without permission. Support access follows Cloud practices.
Ask: When can Google staff read notebook content?
Public claim only
Cloud Identity or SAML/OIDC. IAM roles for share within project. VPC-SC supported. No public share.
Ask: SSO-only and project IAM least privilege demo.
Public claim only
CMEK documented as a compliance feature for Notebook Enterprise.
Ask: Enable CMEK on the project before uploading matter PDFs.
Public claim only
Gemini: SOC 1/2/3, ISO 27001/27701/27017/27018/42001, FedRAMP High (Gemini). Confirm Notebook Enterprise is in those scopes.
Ask: Scope statements covering Gemini Notebook Enterprise.
Public claim only
Google Cloud Terms + Cloud DPA for Enterprise uploads. Consumer Terms if anyone uses notebooklm.google with a personal account.
Ask: Execute Cloud DPA; block consumer NotebookLM.
Public claim only
Residency is a Cloud location choice. Consumer has none.
Ask: APP 8 map for the chosen region versus any global audio feature.
Not confirmed
Cloud incident process.
Ask: Notice timeline for a notebook-content breach?
Public claim only
Product renamed toward Gemini Notebook. Feature set expanding.
Ask: Notice before Audio Overview or sharing defaults change?
Not confirmed
Export notebooks then delete project data under Cloud DPA.
Ask: Export format for sources, chats and audio?
Public claim only
Drive, Docs, Slides, public URLs, YouTube. Public URL/YouTube sources are an open-web disclosure if used on a matter notebook.
Ask: Disable public URL and YouTube sources on matter notebooks.
Public claim only
Public URLs can be added as sources. That is opt-in web ingest, not a licensed citator.
Ask: Keep public URL ingest off for privileged notebooks.
Not confirmed
Generates audio/video overviews and reports. Sharing inside the project exposes sources to the recipient.
Ask: Who may generate Audio Overviews, and can we disable that feature?
Public claim only
Citations to quotes support checking. No forced review gate.
Ask: Audit who queried which notebook?
Official pages reviewed for this profile, last reviewed 2026-09-20.
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