Apply file retention rules to AI-indexed content
MaintainedLast reviewed
Key facts
- Human involvement
- YellowClose supervision
- How AI is used
- Map the retention schedule to AI indexes and vector stores so destroyed files are removed.
- What the lawyer must review
- Records manager confirms deletion across systems.
- Written for / version
- Written for Australia
The work product
Forum. Australia
Produce. Apply file retention rules to AI-indexed content
Have ready. LSNSW: Guidelines for management and storage of digital documents (Oct 2025); LIV: File ownership, retention and destruction guidelines; QLS: Your retention schedule; The matter instructions and the documents the output will rely on..
Example of the limit. Stop before the result is filed, sent or relied on. Records manager confirms deletion across systems.
Stop and hand it back when
- The cited source is not the instrument that applies to this forum or this date.
- The output states a fact, date, citation, figure or commitment that is not in the instructions or the source.
- The responsible lawyer has not approved the exact output for its intended use.
Sources for this task were checked on 2026-10-10.
Who does what
| Role | What they do |
|---|---|
| Assistance | Map the retention schedule to AI indexes and vector stores so destroyed files are removed. |
| Lawyer | Set the scope, supervise the work closely, verify every part relied on, resolve omissions and exceptions, and approve the exact output. |
Checklist
- Open the cited source and confirm it is the current instrument for this forum and this date.
- Records manager confirms deletion across systems.
- Compare the output with the source and the instructions, including material the output left out.
- The responsible lawyer approves the exact output for its intended use, or sends it back.
Sources
- LSNSW: Guidelines for management and storage of digital documents (Oct 2025) · 2026-10-10
- LIV: File ownership, retention and destruction guidelines · 2026-10-10
- QLS: Your retention schedule · 2026-10-10
Suggested working checks from the linked public sources. Read the source and confirm it applies to this forum and this date. The checks do not approve software or record that the work is done.