Prepare the notice of decision and reasons on an access request
Key facts
- Human involvement
- YellowClose supervision
- How AI is used
- Work with the lawyer to draft the notice from the validated template and the regulator's published checklist, taking the decision on each document and the findings from the decision-maker and keeping every finding tied to the document or evidence it came from. Flag any exemption claimed in the schedule that the draft does not explain, and any statement of review rights or timing that does not match the file.
- What the lawyer must review
- The decision-maker adopts the findings as their own; the lawyer checks that each exemption is explained document by document rather than by class, that the reasons themselves disclose no exempt content, and that the review rights, fees and time limits stated are correct for the scheme.
- Written for / version
- US
Open a jurisdiction version of this task to see which instruments apply: US
Who does what
| Role | What they do |
|---|---|
| Assistance | Work with the lawyer to draft the notice from the validated template and the regulator's published checklist, taking the decision on each document and the findings from the decision-maker and keeping every finding tied to the document or evidence it came from. Flag any exemption claimed in the schedule that the draft does not explain, and any statement of review rights or timing that does not match the file. |
| Lawyer | Set the scope, supervise the work closely, verify every part relied on, resolve omissions and exceptions, and approve the exact output. |
Checklist
- Confirm the instructions, the jurisdiction and the complete relevant material before starting.
- The decision-maker adopts the findings as their own; the lawyer checks that each exemption is explained document by document rather than by class, that the reasons themselves disclose no exempt content, and that the review rights, fees and time limits stated are correct for the scheme.
- Check the output against the source documents named in it before it is relied on.
Sources
- https://www.oaic.gov.au/freedom-of-information/freedom-of-information-guidance-for-government-agencies/foi-guidelines/part-3-processing-and-deciding-on-requests-foi-access · 2026-09-27
- https://www.ipc.nsw.gov.au/resources/fact-sheet-your-right-access-government-information · 2026-09-27
- https://www.wa.gov.au/organisation/department-of-justice/freedom-of-information-department-of-justice · 2026-09-27
- https://www.oic.qld.gov.au/government/right-to-information/processing-an-rti-application · 2026-09-27
These are suggested working checks. Confirm the required checking with the responsible lawyer before work starts; the checking approach does not establish permission to use AI.