---
title: "Letter asking a practitioner for records or a report for a victims application"
url: "https://ailawframework.com/precedents/victims-of-crime-support-and-compensation/health-report-request-victims-application"
type: "precedent"
site: "AI Law Framework"
id: "a62-health-report-request-victims-application"
area_id: "A62"
kind: "letter"
ai_level: "yellow"
version: 1
task_ids: ["A62-V20261018-2", "A62-V20261018-4"]
law_stated_as_at: "2026-10-23"
---

# Letter asking a practitioner for records or a report for a victims application

> A letter asking a doctor, dentist or counsellor for existing records, or a short factual letter, to support a victims assistance application.…

Canonical page: https://ailawframework.com/precedents/victims-of-crime-support-and-compensation/health-report-request-victims-application  
Law stated as at: 2026-10-23

Site index for agents: https://ailawframework.com/llms.txt

A letter asking a doctor, dentist or counsellor for existing records, or a short factual letter, to support a victims assistance application. It does not complete a certificate and it is not the health-records request used in a treatment claim.

## Key facts

- Kind: Letter. A letter or email you adapt and send.
- Practice area: [Victims of Crime Support & Compensation](https://ailawframework.com/precedents/victims-of-crime-support-and-compensation.md)
- Jurisdictions: Victoria, Queensland, New South Wales
- AI level: Yellow. You and the tool draft together, with you directing. You check every statement you rely on.
- Law stated as at: 2026-10-23
- Status: Maintained. Checked on 2026-10-23 against the 6 authorities it cites, for Victoria, Queensland and New South Wales.

## When to use it

Use when a victims application needs medical, dental or counselling records or a short report. Do not use it as the health-records access request for a damages claim, and do not use it to draft a statutory declaration or to complete the New South Wales Certificate of injury.

## Used for these tasks

- [Index the police, medical and counselling records for a victims' application](https://ailawframework.com/practice/victims-of-crime-support-and-compensation/index-the-police-medical-and-counselling-records-for-a-victims-applicati.md)
- [Prepare the application to a state victims support scheme](https://ailawframework.com/practice/victims-of-crime-support-and-compensation/prepare-the-application-to-a-state-victims-support-scheme.md)

## How AI may be used

The lawyer and the tool draft the request from the instructions and the authority, and the lawyer checks that only this client's records are sought before it is sent.

**AI may:**

- Ask for existing records of the injury, or for a short letter limited to what the records say
- Name the incident date and the practitioner the client has identified
- Leave the certificate and the Queensland clinical report for the practitioner to complete if the client asks

**AI must not:**

- Must not draft a statutory declaration or a description of symptoms that is not in the instructions
- Must not complete or sign the New South Wales Certificate of injury
- Must not complete Queensland's comprehensive clinical report
- Must not ask for another person's records

**The lawyer checks:**

- The authority covers this practitioner and this incident
- A new report is requested only if the client has agreed to the cost, because Victims Services says it will not pay for a new report
- Records that arrive stay in the firm's approved tool
- Draft only in the firm's approved tool. In Victoria and New South Wales, do not disclose confidential client information without authority under Australian Solicitors' Conduct Rules r 9.2.1. A Queensland solicitor checks the local conduct rules.
- If client information leaves the approved environment, check APP 11 and whether there is an eligible data breach under the Privacy Act notifiable data breach scheme.

## Authorities

- [Victims of Crime Financial Assistance Scheme (Vic), Financial assistance for primary victims (hospital or medical records, and letters from registered health professionals, are examples of evidence), updated 30 June 2026](https://www.victimsofcrime.vic.gov.au/financial-assistance-primary-victims)
- [Queensland Government, Guide for victims applying for financial assistance (a health practitioner's comprehensive clinical report where a pre-existing condition was made worse)](https://www.qld.gov.au/justice/victims-of-crime/financial-assistance-for-victims/guide-applying)
- [NSW Government, Victims Support Scheme, supporting documents (existing records, a Certificate of injury, or a letter on letterhead; a new report created for the application is not paid for)](https://www.nsw.gov.au/legal-and-justice/information-for-victims-of-crime/victims-support-scheme/supporting-documents)
- [Legal Profession Uniform Law Australian Solicitors' Conduct Rules 2015 r 9 (confidentiality of client information)](https://legislation.nsw.gov.au/view/html/inforce/current/sl-2015-0244)
- [OAIC, Australian Privacy Principles guidelines, Chapter 11 (APP 11: reasonable steps to protect personal information from misuse, interference, loss, and unauthorised access, modification or disclosure)](https://www.oaic.gov.au/privacy/australian-privacy-principles/australian-privacy-principles-guidelines/chapter-11-app-11-security-of-personal-information)
- [OAIC, Data breach preparation and response, Part 1 (Notifiable Data Breaches scheme in Privacy Act 1988 (Cth) Part IIIC: notify individuals and the Commissioner of an eligible data breach)](https://www.oaic.gov.au/privacy/notifiable-data-breaches/preventing-preparing-for-and-responding-to-data-breaches/data-breach-preparation-and-response/part-1-data-breaches-and-the-australian-privacy-act)

## Full text and drafting notes

The full text and the drafting notes are not part of this public page. Signed-in firm accounts can read them at https://ailawframework.com/precedents/victims-of-crime-support-and-compensation/health-report-request-victims-application and through the signed-in MCP connector https://ailawframework.com/mcp/firm.

*Practice guidance for planning and review. Confirm current primary sources and the requirements of the actual matter. This is general information, not legal advice.*