---
title: "Responsible Person suitability record under ACNC Governance Standard 4"
url: "https://ailawframework.com/precedents/not-for-profit-charities-and-associations/responsible-person-suitability-record"
type: "precedent"
site: "AI Law Framework"
id: "a35-responsible-person-suitability-record"
area_id: "A35"
kind: "checklist"
ai_level: "yellow"
version: 1
task_ids: ["A35-F20261018-3"]
law_stated_as_at: "2026-10-22"
---

# Responsible Person suitability record under ACNC Governance Standard 4

> Record of the searches and the declaration the ACNC describes for Governance Standard 4, before a person is appointed or while they remain a Responsible Person.…

Canonical page: https://ailawframework.com/precedents/not-for-profit-charities-and-associations/responsible-person-suitability-record  
Law stated as at: 2026-10-22

Site index for agents: https://ailawframework.com/llms.txt

Record of the searches and the declaration the ACNC describes for Governance Standard 4, before a person is appointed or while they remain a Responsible Person. It does not decide that a person is suitable in any wider sense.

## Key facts

- Kind: Checklist. Steps or checks to work through and tick off.
- Practice area: [Not-for-Profit, Charities & Associations](https://ailawframework.com/precedents/not-for-profit-charities-and-associations.md)
- Jurisdictions: Australia, Commonwealth
- AI level: Yellow. You and the tool draft together, with you directing. You check every statement you rely on.
- Law stated as at: 2026-10-22
- Status: Maintained. Checked on 2026-10-22 against the authority it cites, for Australia and Commonwealth.

## When to use it

Use when a charity is appointing a board or committee member or a trustee, or reviewing people already appointed. The charity must not appoint a person it is not satisfied is free of the disqualifications the standard names.

## Used for these tasks

- [Check proposed and current responsible people against the suitability requirements](https://ailawframework.com/practice/not-for-profit-charities-and-associations/check-proposed-and-current-responsible-people-against-the-suitability-re.md)

## How AI may be used

AI may list Responsible People and the date of each search. The lawyer decides whether the charity is satisfied, and what to do if a person is disqualified.

**AI may:**

- Enter each Responsible Person and any former name recorded on the file
- Record the date of an ASIC search and an ACNC search the lawyer has obtained
- Flag a person with no signed declaration

**AI must not:**

- Must not state that a person is a fit and proper person beyond the two disqualifications the page names
- Must not treat a clear search as the whole of the standard if the charity suspects disqualification
- Must not draft the removal resolution

**The lawyer checks:**

- Both registers have been searched, including any former name
- The declaration covers not being disqualified and understanding what disqualification means
- A person on a register, or who refuses to sign, is not left appointed without the removal steps in the governing document
- The page on how a person becomes disqualified was not opened and is read before advice on a borderline case

## Authorities

- [ACNC, Governance Standard 4: Suitability of Responsible People (not disqualified under the Corporations Act, and not disqualified by the ACNC Commissioner in the previous 12 months; ASIC and ACNC register searches and a declaration)](https://www.acnc.gov.au/for-charities/manage-your-charity/governance-hub/4-suitability-responsible)

## Full text and drafting notes

The full text and the drafting notes are not part of this public page. Signed-in firm accounts can read them at https://ailawframework.com/precedents/not-for-profit-charities-and-associations/responsible-person-suitability-record and through the signed-in MCP connector https://ailawframework.com/mcp/firm.

*Practice guidance for planning and review. Confirm current primary sources and the requirements of the actual matter. This is general information, not legal advice.*