---
title: "Notice of annual or special general meeting of an incorporated association, with agenda and special resolution (NSW)"
url: "https://ailawframework.com/precedents/not-for-profit-charities-and-associations/notice-of-general-meeting-incorporated-association-nsw"
type: "precedent"
site: "AI Law Framework"
id: "a35-notice-of-general-meeting-incorporated-association-nsw"
area_id: "A35"
kind: "notice"
ai_level: "yellow"
version: 1
task_ids: ["A35-A20260923-1"]
law_stated_as_at: "2026-10-18"
---

# Notice of annual or special general meeting of an incorporated association, with agenda and special resolution (NSW)

> Notice to members of a NSW incorporated association calling an annual or special general meeting: date, place and technology, business to be transacted, any special resolution set out in full, quorum and voting rules,…

Canonical page: https://ailawframework.com/precedents/not-for-profit-charities-and-associations/notice-of-general-meeting-incorporated-association-nsw  
Law stated as at: 2026-10-18

Site index for agents: https://ailawframework.com/llms.txt

Notice to members of a NSW incorporated association calling an annual or special general meeting: date, place and technology, business to be transacted, any special resolution set out in full, quorum and voting rules, and the AGM timing check.

## Key facts

- Kind: Notice. A formal notice to serve or publish.
- Practice area: [Not-for-Profit, Charities & Associations](https://ailawframework.com/precedents/not-for-profit-charities-and-associations.md)
- Jurisdictions: New South Wales
- AI level: Yellow. AI can help in set ways. A lawyer checks specific points before use.
- Law stated as at: 2026-10-18
- Status: Maintained. Checked on 2026-10-18 against the 4 authorities it cites, for New South Wales.

## When to use it

Use when the committee of an association incorporated under the Associations Incorporation Act 2009 (NSW) calls an AGM or a special general meeting. The notice periods and quorum come from the model constitution; if the association has its own constitution, use its rules where they differ.

## Used for these tasks

- [Compare the constitution with the model rules and the last special resolution](https://ailawframework.com/practice/not-for-profit-charities-and-associations.md#A35-A20260923-1)

## How AI may be used

AI may fill the notice from the committee’s resolution and check the dates against the constitution; the lawyer or secretary settles any special resolution and confirms the notice period and quorum rules.

**AI may:**

- Fill the date, venue, technology link and agenda items from the committee’s resolution calling the meeting
- Calculate the latest date for giving notice (14 or 21 days) and the AGM deadline from the financial year end, for a person to confirm
- Check that each item of business members asked to raise is on the agenda

**AI must not:**

- Must not write or change the wording of a special resolution
- Must not assume the model constitution applies without checking the association’s registered constitution
- Must not send the notice to members

**The lawyer checks:**

- The association’s registered constitution has been checked for notice period, method of giving notice, quorum, proxies and technology, and it governs where it differs from this form
- A special resolution is set out in full with a statement that it is intended to be passed as a special resolution, and notice is given at least 21 days before (s 39)
- The AGM is within 6 months after the end of the financial year, or an extension has been obtained (s 37(2))
- The financial statements (and, for a Tier 1 association, the auditor’s report) will be ready to submit to the AGM

## Authorities

- [Associations Incorporation Act 2009 (NSW) s 37 (first AGM within 18 months; later AGMs within 6 months after the end of the financial year; meetings at 2 or more venues using technology)](https://legislation.nsw.gov.au/view/html/inforce/current/act-2009-007)
- [Associations Incorporation Act 2009 (NSW) ss 38, 39 (ordinary and special resolutions; 21 days’ notice and the terms of a special resolution)](https://legislation.nsw.gov.au/view/html/inforce/current/act-2009-007)
- [Associations Incorporation Act 2009 (NSW) ss 44, 48 (financial statements submitted to the AGM)](https://legislation.nsw.gov.au/view/html/inforce/current/act-2009-007)
- [Associations Incorporation Regulation 2022 (NSW) Sch 3 (model constitution) cl 15 (nominations and elections), cll 28 to 36 (AGM business, special general meetings, notice, quorum, voting, proxies, business by technology)](https://legislation.nsw.gov.au/view/html/inforce/current/sl-2022-0522)

## Full text and drafting notes

The full text and the drafting notes are not part of this public page. Signed-in firm accounts can read them at https://ailawframework.com/precedents/not-for-profit-charities-and-associations/notice-of-general-meeting-incorporated-association-nsw and through the signed-in MCP connector https://ailawframework.com/mcp/firm.

*Practice guidance for planning and review. Confirm current primary sources and the requirements of the actual matter. This is general information, not legal advice.*