---
title: "Client notice and choice: AI-assisted notes, summaries and translation (plain language)"
url: "https://ailawframework.com/precedents/legal-aid-and-community-legal-practice/client-ai-intake-translation-notice"
type: "precedent"
site: "AI Law Framework"
id: "a54-client-ai-intake-translation-notice"
area_id: "A54"
kind: "notice"
ai_level: "yellow"
version: 1
law_stated_as_at: "2026-10-17"
---

# Client notice and choice: AI-assisted notes, summaries and translation (plain language)

> Original plain-language notice telling clients when a community legal service uses AI tools for notes, summaries or simple translation, what it never uses AI for, how information is protected, and how to say no or ask…

Canonical page: https://ailawframework.com/precedents/legal-aid-and-community-legal-practice/client-ai-intake-translation-notice  
Law stated as at: 2026-10-17

Site index for agents: https://ailawframework.com/llms.txt

Original plain-language notice telling clients when a community legal service uses AI tools for notes, summaries or simple translation, what it never uses AI for, how information is protected, and how to say no or ask for an interpreter instead.

## Key facts

- Kind: Notice. A formal notice to serve or publish.
- Practice area: [Legal Aid & Community Legal Practice](https://ailawframework.com/precedents/legal-aid-and-community-legal-practice.md)
- Jurisdictions: Australia
- AI level: Yellow. AI can help in set ways. A lawyer checks specific points before use.
- Law stated as at: 2026-10-17
- Status: Maintained. Checked on 2026-10-17 against the 3 authorities it cites, for Australia.

## When to use it

Give it (in writing, read aloud or interpreted) before using any AI tool with a client's information, including meeting transcription, intake summaries or machine translation. Do not use it to seek consent for AI uses the service has not approved, or for translating legal advice.

## How AI may be used

AI may help simplify the notice and draft translations for a qualified translator to check. The description of tools and data handling must match what the service actually uses, and the client's choice must be recorded and respected.

**AI may:**

- Simplify wording and check reading level
- Draft translations for review by a qualified translator and a community reviewer
- Prepare a short script for staff to read the notice aloud

**AI must not:**

- Must not describe tools, storage locations or protections that have not been confirmed
- Must not be relied on to translate legal advice to the client
- Must not treat silence as consent

**The lawyer checks:**

- Each AI use listed is approved by the service and matches the tool's current terms
- The client's choice is recorded on the file and followed
- Interpreter alternative is offered and available
- Notice is consistent with the service's privacy policy

## Authorities

- [Privacy Act 1988 (Cth) Sch 1 APPs 5, 6, 8 and 11](https://www.legislation.gov.au/C2004A03712/latest/text)
- [Legal Profession Uniform Law Australian Solicitors' Conduct Rules 2015 r 9](https://legislation.nsw.gov.au/view/whole/html/inforce/current/sl-2015-0244)
- [Statement on the use of artificial intelligence in Australian legal practice (Law Society of NSW, Legal Practice Board of WA, Victorian Legal Services Board and Commissioner, 6 December 2024)](https://lsbc.vic.gov.au/news-updates/news/statement-use-artificial-intelligence-australian-legal-practice)

## Full text and drafting notes

The full text and the drafting notes are not part of this public page. Signed-in firm accounts can read them at https://ailawframework.com/precedents/legal-aid-and-community-legal-practice/client-ai-intake-translation-notice and through the signed-in MCP connector https://ailawframework.com/mcp/firm.

*Practice guidance for planning and review. Confirm current primary sources and the requirements of the actual matter. This is general information, not legal advice.*