---
title: "Information barrier record for an AI knowledge tool"
url: "https://ailawframework.com/precedents/knowledge-management/ai-information-barrier-record"
type: "precedent"
site: "AI Law Framework"
id: "km-ai-information-barrier-record"
area_id: "KM"
kind: "form"
ai_level: "red"
version: 1
task_ids: ["KM-B12-08", "KM-B12-07", "KM-B12-24"]
law_stated_as_at: "2026-10-22"
---

# Information barrier record for an AI knowledge tool

> Record of who may and may not retrieve a matter through the firm's AI search or know-how assistant, and the test that showed the barrier holds.

Canonical page: https://ailawframework.com/precedents/knowledge-management/ai-information-barrier-record  
Law stated as at: 2026-10-22

Site index for agents: https://ailawframework.com/llms.txt

## Key facts

- Kind: Form. A form to complete, or a guide to completing an official one.
- Practice area: [Knowledge Management](https://ailawframework.com/precedents/knowledge-management.md)
- Jurisdictions: Australia
- AI level: Red. You write the text. The tool writes nothing into the document. Where permitted, it may check, clarify or collect data, and anything it checks or collects is verified.
- Law stated as at: 2026-10-22
- Status: Maintained. Checked on 2026-10-22 against the 4 authorities it cites, for Australia.

## When to use it

Complete when a matter is walled, when a walled matter is added to an AI index, and when the tool or the group membership changes. The partner responsible for the wall writes who is inside. A shared prompt library and a firm-wide assistant are in scope, not only the document store.

## Used for these tasks

- [Apply ethical walls to AI knowledge tools](https://ailawframework.com/practice/knowledge-management/apply-ethical-walls-to-ai-knowledge-tools.md)
- [Set up permission-aware AI search over the DMS](https://ailawframework.com/practice/knowledge-management/set-up-permission-aware-ai-search-over-the-dms.md)
- [Audit who can see what in AI knowledge tools](https://ailawframework.com/practice/knowledge-management/audit-who-can-see-what-in-ai-knowledge-tools.md)

## How AI may be used

The partner writes who is inside the barrier and what the tool must not return; a tool may only list current group members from an access report the partner exports.

**AI may:**

- List names on an access report the partner has exported from the practice system.
- Show whether a named person appears on that report.

**AI must not:**

- Must not decide who is inside the barrier.
- Must not search the walled documents to "check" the barrier.
- Must not add a user to a group.

**The lawyer checks:**

- The inside group matches the people who are instructed on the matter, and no one else.
- The AI index, the document store and the prompt history are all named, or expressly excluded.
- A person outside the group has run the test query and the walled matter did not come back.

## Authorities

- [Legal Profession Uniform Law Australian Solicitors' Conduct Rules 2015, including r 9.1 (confidentiality) and rr 4.1.2 and 4.1.3 (honesty, competence), as stated in the 6 December 2024 joint statement](https://legislation.nsw.gov.au/view/html/inforce/current/sl-2015-0244)
- [Law Society of NSW, Legal Practice Board of WA and Victorian Legal Services Board + Commissioner, Statement on the use of artificial intelligence in Australian legal practice (6 December 2024)](https://lsbc.vic.gov.au/news-updates/news/statement-use-artificial-intelligence-australian-legal-practice)
- [Federal Court of Australia, GPN-AI, 16 April 2026, paras 4.13 to 4.15 (confidential, privileged, suppressed and private information)](https://www.fedcourt.gov.au/law-and-practice/practice-documents/practice-notes/gpn-ai)
- [OAIC, Guidance on privacy and the use of commercially available AI products (October 2024)](https://www.oaic.gov.au/privacy/privacy-guidance-for-organisations-and-government-agencies/guidance-on-privacy-and-the-use-of-commercially-available-ai-products)

## Full text and drafting notes

The full text and the drafting notes are not part of this public page. Signed-in firm accounts can read them at https://ailawframework.com/precedents/knowledge-management/ai-information-barrier-record and through the signed-in MCP connector https://ailawframework.com/mcp/firm.

*Practice guidance for planning and review. Confirm current primary sources and the requirements of the actual matter. This is general information, not legal advice.*