---
title: "Cover letter sending an AI vendor questionnaire (United States)"
url: "https://ailawframework.com/precedents/in-house-general-counsel/us-vendor-questionnaire-cover-letter"
type: "precedent"
site: "AI Law Framework"
id: "a40-us-vendor-questionnaire-cover-letter"
area_id: "A40"
kind: "letter"
ai_level: "yellow"
version: 1
task_ids: ["A40-B7-1", "A40-T1-R12"]
law_stated_as_at: "2026-10-22"
---

# Cover letter sending an AI vendor questionnaire (United States)

> A cover letter that sends the due diligence questions and says the company will not put its information into the tool until the contract matches the answers the company relies on.

Canonical page: https://ailawframework.com/precedents/in-house-general-counsel/us-vendor-questionnaire-cover-letter  
Law stated as at: 2026-10-22

Site index for agents: https://ailawframework.com/llms.txt

## Key facts

- Kind: Letter. A letter or email you adapt and send.
- Practice area: [In-House / General Counsel](https://ailawframework.com/precedents/in-house-general-counsel.md)
- Jurisdictions: United States
- AI level: Yellow. You and the tool draft together, with you directing. You check every statement you rely on.
- Law stated as at: 2026-10-22
- Status: Maintained. Checked on 2026-10-22 against the 3 authorities it cites, for United States.

## When to use it

Send with the AI vendor questionnaire. Do not attach company or client documents for the vendor to "try the tool" on.

## Used for these tasks

- [Evaluate a legal AI tool for the in-house team](https://ailawframework.com/practice/in-house-general-counsel/evaluate-a-legal-ai-tool-for-the-in-house-team.md)
- [Draft the organisation's AI-use policy and review an AI-vendor contract](https://ailawframework.com/practice/in-house-general-counsel/draft-the-organisation-s-ai-use-policy-and-review-an-ai-vendor-contract.md)

## How AI may be used

A tool may insert the vendor's name and the tool's name into this letter. It may not attach company documents or change the sentence that bars a pilot on real information.

**AI may:**

- Insert the vendor name, tool name and the sender's name
- Attach the question list from the questionnaire, without section G

**AI must not:**

- Must not attach contracts, board papers or client files as sample data
- Must not agree a pilot, a price or a liability cap in the cover letter
- Must not send the letter

**The lawyer checks:**

- Section G of the questionnaire is not sent to the vendor
- The letter does not authorize input of company information
- The named sender is the lawyer who will read the answers

## Authorities

- [ABA Standing Committee on Ethics and Professional Responsibility, Formal Opinion 512, Generative Artificial Intelligence Tools (July 29, 2024)](https://www.americanbar.org/content/dam/aba/administrative/professional_responsibility/ethics-opinions/aba-formal-opinion-512.pdf)
- [ABA Model Rules of Professional Conduct, Rule 5.3, Comments 1 to 4](https://www.americanbar.org/groups/professional_responsibility/publications/model_rules_of_professional_conduct/rule_5_3_responsibilities_regarding_nonlawyer_assistant/comment_on_rule_5_3/)
- [ABA Model Rules of Professional Conduct, Rule 1.6 (Confidentiality of Information)](https://www.americanbar.org/groups/professional_responsibility/publications/model_rules_of_professional_conduct/rule_1_6_confidentiality_of_information/)

## Full text and drafting notes

The full text and the drafting notes are not part of this public page. Signed-in firm accounts can read them at https://ailawframework.com/precedents/in-house-general-counsel/us-vendor-questionnaire-cover-letter and through the signed-in MCP connector https://ailawframework.com/mcp/firm.

*Practice guidance for planning and review. Confirm current primary sources and the requirements of the actual matter. This is general information, not legal advice.*