---
title: "Client notice: AI translation and AI-drafted statements in visa applications"
url: "https://ailawframework.com/precedents/immigration-and-migration-law/ai-translation-and-statement-notice"
type: "precedent"
site: "AI Law Framework"
id: "a30-ai-translation-and-statement-notice"
area_id: "A30"
kind: "notice"
ai_level: "yellow"
version: 1
law_stated_as_at: "2026-10-17"
---

# Client notice: AI translation and AI-drafted statements in visa applications

> Original plain-language notice explaining why machine translation is not accepted as a translation of evidence, why personal statements must be in the client's own words, the risks under PIC 4020, and the client's…

Canonical page: https://ailawframework.com/precedents/immigration-and-migration-law/ai-translation-and-statement-notice  
Law stated as at: 2026-10-17

Site index for agents: https://ailawframework.com/llms.txt

Original plain-language notice explaining why machine translation is not accepted as a translation of evidence, why personal statements must be in the client's own words, the risks under PIC 4020, and the client's consent choices for AI use.

## Key facts

- Kind: Notice. A formal notice to serve or publish.
- Practice area: [Immigration & Migration Law](https://ailawframework.com/precedents/immigration-and-migration-law.md)
- Jurisdictions: Australia
- AI level: Yellow. AI can help in set ways. A lawyer checks specific points before use.
- Law stated as at: 2026-10-17
- Status: Maintained. Checked on 2026-10-17 against the 7 authorities it cites, for Australia.

## When to use it

Give it at the start of any visa, review or cancellation matter where the client has documents in another language, has used or wants to use AI tools, or will give a personal statement. Do not use it as a substitute for explaining the matter-specific risks in an interpreted conversation.

## How AI may be used

AI may help simplify the notice and prepare first-draft translations of the notice itself for a qualified translator to check. The notice's purpose is to keep AI out of evidentiary translations and personal statements unless strict checks and disclosure apply.

**AI may:**

- Simplify the notice and check reading level
- Draft translations of the notice for a qualified translator to check
- Prepare a staff script for explaining the notice through an interpreter

**AI must not:**

- Must not translate the client's documents for lodgement
- Must not write or rewrite the client's personal statement or declaration
- Must not be given client information before written consent to AI use is recorded

**The lawyer checks:**

- The notice was explained to the client in a language they understand, with an interpreter if needed
- The client's choices are recorded on the file
- All translations lodged are by qualified translators and meet Department or Tribunal requirements
- Any AI use in documents for the Tribunal is disclosed as the Practice Direction requires

## Authorities

- [Migration Regulations 1994 (Cth) Sch 4 PIC 4020](https://www.legislation.gov.au/F1996B03551/latest/text)
- [Migration Act 1958 (Cth) s 234](https://www.legislation.gov.au/C1958A00062/latest/text)
- [Department of Home Affairs, Check twice, submit once (translations by NAATI-accredited translators in Australia)](https://immi.homeaffairs.gov.au/visas/getting-a-visa/check-twice-submit-once)
- [Administrative Review Tribunal (Use of Generative AI) Practice Direction 2026 (dated 20 August 2026) paras 3.9 and 3.11 to 3.12](https://www.art.gov.au/sites/default/files/2026-08/Administrative%20Review%20Tribunal%20%28Generative%20AI%29%20Practice%20Direction.pdf)
- [Office of the Migration Agents Registration Authority, Use of artificial intelligence (AI)](https://www.mara.gov.au/about-us/use-of-artificial-intelligence)
- [Migration (Migration Agents Code of Conduct) Regulations 2021 (Cth) Sch 1 s 35](https://www.legislation.gov.au/F2021L01856/latest/text)
- [Legal Profession Uniform Law Australian Solicitors' Conduct Rules 2015 rr 4.1.3 and 9](https://legislation.nsw.gov.au/view/whole/html/inforce/current/sl-2015-0244)

## Official form

[Official form](https://immi.homeaffairs.gov.au/visas/getting-a-visa/check-twice-submit-once)

## Full text and drafting notes

The full text and the drafting notes are not part of this public page. Signed-in firm accounts can read them at https://ailawframework.com/precedents/immigration-and-migration-law/ai-translation-and-statement-notice and through the signed-in MCP connector https://ailawframework.com/mcp/firm.

*Practice guidance for planning and review. Confirm current primary sources and the requirements of the actual matter. This is general information, not legal advice.*