---
title: "Supplier declaration of AI use in service delivery (tender schedule)"
url: "https://ailawframework.com/precedents/government-procurement-and-tendering/supplier-ai-use-declaration"
type: "precedent"
site: "AI Law Framework"
id: "a50-supplier-ai-use-declaration"
area_id: "A50"
kind: "form"
ai_level: "yellow"
version: 1
law_stated_as_at: "2026-10-17"
---

# Supplier declaration of AI use in service delivery (tender schedule)

> Tender schedule in which a supplier discloses where and how it uses AI to deliver the services, the data involved, human oversight, supply chain and banned-systems checks, so the buyer can approve AI use up front under…

Canonical page: https://ailawframework.com/precedents/government-procurement-and-tendering/supplier-ai-use-declaration  
Law stated as at: 2026-10-17

Site index for agents: https://ailawframework.com/llms.txt

Tender schedule in which a supplier discloses where and how it uses AI to deliver the services, the data involved, human oversight, supply chain and banned-systems checks, so the buyer can approve AI use up front under clauses such as the DTA AI model clauses.

## Key facts

- Kind: Form. A form to complete, or a guide to completing an official one.
- Practice area: [Government Procurement & Tendering](https://ailawframework.com/precedents/government-procurement-and-tendering.md)
- Jurisdictions: Australia, Commonwealth, United States
- AI level: Yellow. AI can help in set ways. A lawyer checks specific points before use.
- Law stated as at: 2026-10-17
- Status: Maintained. Checked on 2026-10-17 against the 4 authorities it cites, for Australia, Commonwealth and United States.

## When to use it

Use as a returnable schedule in an approach to market, or as a disclosure a supplier offers when a contract requires buyer approval of AI use. Do not use as the approval itself; the buyer must still approve under the contract.

## How AI may be used

This form is AI-specific. AI may help a supplier compile its register of tools and uses, but the declaration is a representation to government: each entry must be confirmed by the people who run the service and signed by an authorised officer.

**AI may:**

- Compile a draft AI use register from the supplier's software inventory and service procedures.
- Check the draft against the buyer's banned AI systems list and data location requirements.
- Prepare a summary of human oversight steps from the supplier's quality procedures.

**AI must not:**

- Must not state that the supplier does not use AI without a check of its tools, including AI features in standard software.
- Must not describe oversight, testing or security controls that are not in place.
- Must not sign or submit the declaration.

**The lawyer checks:**

- Every tool and use case is listed, including AI features embedded in productivity, coding and contact centre software.
- Data locations and cross-border disclosures match the supplier's contracts with its AI vendors.
- The signatory is authorised and understands the declaration is relied on by the buyer.

## Authorities

- [Digital Transformation Agency, Artificial Intelligence (AI) Model Clauses, Version 2.0, Module 1 (seller use of AI: approval, accuracy, records, banned AI systems)](https://www.buyict.gov.au/public/en/clausebank?id=public_content&topic_id=860cbcac1b3a2a50f421db96b04bcbbc)
- [Digital Transformation Agency, Policy for the responsible use of AI in government, Version 2.0](https://www.digital.gov.au/ai/ai-in-government-policy)
- [Privacy Act 1988 (Cth) Sch 1 APPs 8 and 11 (cross-border disclosure; security)](https://www.legislation.gov.au/C2004A03712/latest/text)
- [US Office of Management and Budget, Memorandum M-25-22, Driving Efficient Acquisition of Artificial Intelligence in Government (3 April 2025)](https://www.whitehouse.gov/wp-content/uploads/2025/02/M-25-22-Driving-Efficient-Acquisition-of-Artificial-Intelligence-in-Government.pdf)

## Official form

[Official form](https://www.digital.gov.au/ai/ai-in-government-policy)

## Full text and drafting notes

The full text and the drafting notes are not part of this public page. Signed-in firm accounts can read them at https://ailawframework.com/precedents/government-procurement-and-tendering/supplier-ai-use-declaration and through the signed-in MCP connector https://ailawframework.com/mcp/firm.

*Practice guidance for planning and review. Confirm current primary sources and the requirements of the actual matter. This is general information, not legal advice.*