---
title: "AI-assisted tenement, title and approvals due diligence protocol"
url: "https://ailawframework.com/precedents/energy-resources-and-mining/ai-tenement-title-due-diligence-protocol"
type: "precedent"
site: "AI Law Framework"
id: "a13-ai-tenement-title-due-diligence-protocol"
area_id: "A13"
kind: "checklist"
ai_level: "yellow"
version: 1
law_stated_as_at: "2026-10-17"
---

# AI-assisted tenement, title and approvals due diligence protocol

> Protocol for using AI to extract tenement, holder, condition and encumbrance data from register searches at scale, with mandatory source tracing, verification and supervision before anything reaches the due diligence…

Canonical page: https://ailawframework.com/precedents/energy-resources-and-mining/ai-tenement-title-due-diligence-protocol  
Law stated as at: 2026-10-17

Site index for agents: https://ailawframework.com/llms.txt

Protocol for using AI to extract tenement, holder, condition and encumbrance data from register searches at scale, with mandatory source tracing, verification and supervision before anything reaches the due diligence report.

## Key facts

- Kind: Checklist. Steps or checks to work through and tick off.
- Practice area: [Energy, Resources & Mining](https://ailawframework.com/precedents/energy-resources-and-mining.md)
- Jurisdictions: Australia, New South Wales
- AI level: Yellow. AI can help in set ways. A lawyer checks specific points before use.
- Law stated as at: 2026-10-17
- Status: Maintained. Checked on 2026-10-17 against the 6 authorities it cites, for Australia and New South Wales.

## When to use it

Use when AI will help build a tenement due diligence table or compliance calendar for a transaction, financing or ASX disclosure. Do not use AI output as a Competent Person statement or as a substitute for live register searches.

## How AI may be used

AI may extract and tabulate register data at scale, but every key field is checked against the live register and the lawyer signs off the report.

**AI may:**

- Extract tenement number, type, holder and shares, grant and expiry dates, area, conditions and dealings from register extracts into the table, with page or field references.
- Flag expiry, renewal, reporting and expenditure dates within the next 12 months for a compliance calendar.
- Compare the extracted table with the vendor's disclosure schedule and list differences.
- Summarise conditions into plain-English obligations, quoting the source condition.

**AI must not:**

- Must not interpret geology, resources or exploration results, or produce anything that could be read as a Competent Person statement.
- Must not state that a tenement is valid, in good standing or free of encumbrances.
- Must not receive data room material in a tool whose terms allow training or that is not approved for the client's data.
- Must not fill gaps by inference; missing data is marked as missing.

**The lawyer checks:**

- Every key field has been checked against a register search dated within [7] days of the report.
- Discrepancies between the table, the vendor's disclosures and the register are resolved or reported.
- The supervising lawyer has reviewed the sample checks and signed the verification record.
- The client report says how AI was used and what was verified.

## Authorities

- [Mining Act 1992 (NSW) (titles, conditions, transfers and registers)](https://legislation.nsw.gov.au/view/html/inforce/current/act-1992-029)
- [ASX Listing Rules, Chapter 5 (mining reporting)](https://www.asx.com.au/about/regulation/rules-guidance-notes-and-waivers/asx-listing-rules-guidance-notes-and-waivers)
- [JORC Code, 2012 Edition (Competent Person requirement)](https://www.jorc.org/docs/JORC_code_2012.pdf)
- [Legal Profession Uniform Law Australian Solicitors' Conduct Rules 2015 r 4.1.3 (competence and diligence)](https://legislation.nsw.gov.au/view/html/inforce/current/sl-2015-0244)
- [Legal Profession Uniform Law Australian Solicitors' Conduct Rules 2015 r 9 (confidentiality)](https://legislation.nsw.gov.au/view/html/inforce/current/sl-2015-0244)
- [Legal Profession Uniform Law Australian Solicitors' Conduct Rules 2015 r 37 (supervision of legal services)](https://legislation.nsw.gov.au/view/html/inforce/current/sl-2015-0244)

## Full text and drafting notes

The full text and the drafting notes are not part of this public page. Signed-in firm accounts can read them at https://ailawframework.com/precedents/energy-resources-and-mining/ai-tenement-title-due-diligence-protocol and through the signed-in MCP connector https://ailawframework.com/mcp/firm.

*Practice guidance for planning and review. Confirm current primary sources and the requirements of the actual matter. This is general information, not legal advice.*