---
title: "Disciplinary allegations letter, show cause letter and outcome letter (procedural fairness)"
url: "https://ailawframework.com/precedents/employment-and-workplace-relations/allegations-show-cause-and-outcome-letters"
type: "precedent"
site: "AI Law Framework"
id: "a14-allegations-show-cause-and-outcome-letters"
area_id: "A14"
kind: "letter"
ai_level: "yellow"
version: 1
task_ids: ["A49-R20260922-4"]
law_stated_as_at: "2026-10-18"
---

# Disciplinary allegations letter, show cause letter and outcome letter (procedural fairness)

> Three linked letters for a disciplinary process: the allegations letter inviting a response, the show cause letter after findings setting out the proposed outcome, and the outcome letter, each built to meet the s 387…

Canonical page: https://ailawframework.com/precedents/employment-and-workplace-relations/allegations-show-cause-and-outcome-letters  
Law stated as at: 2026-10-18

Site index for agents: https://ailawframework.com/llms.txt

Three linked letters for a disciplinary process: the allegations letter inviting a response, the show cause letter after findings setting out the proposed outcome, and the outcome letter, each built to meet the s 387 procedural fairness factors.

## Key facts

- Kind: Letter. A letter or email you adapt and send.
- Practice area: [Employment & Workplace Relations](https://ailawframework.com/precedents/employment-and-workplace-relations.md)
- Jurisdictions: Australia, Commonwealth
- AI level: Yellow. AI can help in set ways. A lawyer checks specific points before use.
- Law stated as at: 2026-10-18
- Status: Maintained. Checked on 2026-10-18 against the 2 authorities it cites, for Australia and Commonwealth.

## When to use it

Use when an employer is considering disciplinary action, including dismissal, for conduct or capacity. Send the allegations letter before the respondent’s interview, the show cause letter only after findings are signed off by the decision maker, and the outcome letter after considering the response.

## Used for these tasks

- [Draft the outcome letter from the signed findings](https://ailawframework.com/practice/employment-and-workplace-relations/draft-the-outcome-letter-from-the-signed-findings.md)

## How AI may be used

AI may draft the letters from the particularised allegations and the signed findings, but the decision maker decides the findings and the outcome, and the lawyer checks each letter gives a genuine opportunity to respond before it is sent.

**AI may:**

- Draft the allegations letter from the allegation schedule in the terms of reference
- Draft the show cause and outcome letters from the findings the decision maker has signed, quoting them accurately
- Check the letters against each other so the allegations, findings and outcome line up

**AI must not:**

- Must not create findings, reasons or an outcome that the decision maker has not made
- Must not describe the respondent’s response unfairly or omit parts of it
- Must not set response periods shorter than the decision maker approved

**The lawyer checks:**

- Allegations are particularised and the material relied on is provided or described so the employee can respond
- The show cause letter states the findings and the proposed outcome and gives a real opportunity, with a reasonable time and a support person, to respond before a decision
- The outcome letter shows the response was considered and gives the decision and reasons; any termination complies with s 117 notice
- Any prior warnings relied on for performance were actually given and documented

## Authorities

- [Fair Work Act 2009 (Cth) s 387(a) to (e) (valid reason; notification of the reason; opportunity to respond; unreasonable refusal of a support person; warnings for unsatisfactory performance)](https://classic.austlii.edu.au/au/legis/cth/consol_act/fwa2009114/s387.html)
- [Fair Work Act 2009 (Cth) s 117 (written notice of the day of termination and minimum notice or payment in lieu)](https://classic.austlii.edu.au/au/legis/cth/consol_act/fwa2009114/s117.html)

## Full text and drafting notes

The full text and the drafting notes are not part of this public page. Signed-in firm accounts can read them at https://ailawframework.com/precedents/employment-and-workplace-relations/allegations-show-cause-and-outcome-letters and through the signed-in MCP connector https://ailawframework.com/mcp/firm.

*Practice guidance for planning and review. Confirm current primary sources and the requirements of the actual matter. This is general information, not legal advice.*