---
title: "Staff and contractor AI confidentiality undertaking and acknowledgement"
url: "https://ailawframework.com/precedents/confidentiality-and-client-information/staff-ai-confidentiality-undertaking"
type: "precedent"
site: "AI Law Framework"
id: "a51-staff-ai-confidentiality-undertaking"
area_id: "A51"
kind: "form"
ai_level: "yellow"
version: 1
law_stated_as_at: "2026-10-17"
---

# Staff and contractor AI confidentiality undertaking and acknowledgement

> A signed undertaking by each lawyer, staff member and contractor to follow the firm's AI confidentiality controls: approved tools only, no personal accounts, no bypassing controls or barriers, verification, incident…

Canonical page: https://ailawframework.com/precedents/confidentiality-and-client-information/staff-ai-confidentiality-undertaking  
Law stated as at: 2026-10-17

Site index for agents: https://ailawframework.com/llms.txt

A signed undertaking by each lawyer, staff member and contractor to follow the firm's AI confidentiality controls: approved tools only, no personal accounts, no bypassing controls or barriers, verification, incident reporting, monitoring and duties after leaving.

## Key facts

- Kind: Form. A form to complete, or a guide to completing an official one.
- Practice area: [Confidentiality & client information](https://ailawframework.com/precedents/confidentiality-and-client-information.md)
- Jurisdictions: Australia
- AI level: Yellow. AI can help in set ways. A lawyer checks specific points before use.
- Law stated as at: 2026-10-17
- Status: Maintained. Checked on 2026-10-17 against the 4 authorities it cites, for Australia.

## When to use it

Use when onboarding staff and contractors, when the AI policy is adopted or materially changed, and annually. It supplements, and does not replace, the confidentiality terms in employment and contractor agreements.

## How AI may be used

AI may help keep the undertaking aligned with the current AI policy and track signatures. People decide who signs, what monitoring is lawful and how breaches are handled.

**AI may:**

- Compare the undertaking with the current AI policy and list differences after each policy change.
- Track which staff and contractors have signed and draft reminders.

**AI must not:**

- Must not be used to monitor individual staff in ways not covered by the firm's monitoring notice and applicable workplace surveillance law.
- Must not decide whether a breach has occurred or what disciplinary action follows.

**The lawyer checks:**

- Monitoring described in clause 9 is covered by a compliant workplace surveillance notice in each state where staff work.
- The undertaking is consistent with employment contracts, enterprise agreements and contractor terms.
- Contractors' own staff are bound, through the contractor agreement, to equivalent terms.

## Authorities

- [Legal Profession Uniform Law Australian Solicitors' Conduct Rules 2015 r 9 (confidentiality, including disclosure to employees and persons engaged by the law practice)](https://legislation.nsw.gov.au/view/html/inforce/current/sl-2015-0244)
- [Legal Profession Uniform Law Australian Solicitors' Conduct Rules 2015 r 37 (supervision)](https://legislation.nsw.gov.au/view/html/inforce/current/sl-2015-0244)
- [Privacy Act 1988 (Cth) Sch 1 APP 11 (security, including technical and organisational measures)](https://www.legislation.gov.au/C2004A03712/latest/text)
- [Law Society of NSW, Legal Practice Board of WA and Victorian Legal Services Board and Commissioner, Statement on the use of artificial intelligence in Australian legal practice (6 December 2024)](https://lsbc.vic.gov.au/news-updates/news/statement-use-artificial-intelligence-australian-legal-practice)

## Full text and drafting notes

The full text and the drafting notes are not part of this public page. Signed-in firm accounts can read them at https://ailawframework.com/precedents/confidentiality-and-client-information/staff-ai-confidentiality-undertaking and through the signed-in MCP connector https://ailawframework.com/mcp/firm.

*Practice guidance for planning and review. Confirm current primary sources and the requirements of the actual matter. This is general information, not legal advice.*