---
title: "Victorian retail lease estimate and statement of outgoings"
url: "https://ailawframework.com/precedents/commercial-property-and-leasing/vic-retail-outgoings-statement"
type: "precedent"
site: "AI Law Framework"
id: "a10-vic-retail-outgoings-statement"
area_id: "A10"
kind: "letter"
ai_level: "yellow"
version: 1
task_ids: ["A10-S20261018-9", "A10-A20260923-2"]
law_stated_as_at: "2026-10-22"
---

# Victorian retail lease estimate and statement of outgoings

> Landlord's itemised estimate of outgoings under section 46, and the statement of expenditure under section 47, of the Retail Leases Act 2003 (Vic), with a reconciliation to the invoices.

Canonical page: https://ailawframework.com/precedents/commercial-property-and-leasing/vic-retail-outgoings-statement  
Law stated as at: 2026-10-22

Site index for agents: https://ailawframework.com/llms.txt

## Key facts

- Kind: Letter. A letter or email you adapt and send.
- Practice area: [Commercial Property & Leasing](https://ailawframework.com/precedents/commercial-property-and-leasing.md)
- Jurisdictions: Victoria
- AI level: Yellow. You and the tool draft together, with you directing. You check every statement you rely on.
- Law stated as at: 2026-10-22
- Status: Maintained. Checked on 2026-10-22 against the 2 authorities it cites, for Victoria.

## When to use it

Use when a Victorian retail landlord gives the estimate before an accounting period, or the statement of expenditure after it. The figures come from the invoices and the lease, not from a model.

## Used for these tasks

- [Prepare the landlord's annual outgoings statement for a retail lease](https://ailawframework.com/practice/commercial-property-and-leasing/prepare-the-landlord-s-annual-outgoings-statement-for-a-retail-lease.md)
- [Build a rent-and-outgoings reconciliation from the lease and invoices](https://ailawframework.com/practice/commercial-property-and-leasing/build-a-rent-and-outgoings-reconciliation-from-the-lease-and-invoices.md)

## How AI may be used

AI may add a column of invoice totals the principal supplies and compare each total with the estimate. The principal adopts every figure that goes to the tenant.

**AI may:**

- Build the reconciliation table from a spreadsheet of invoices the principal supplies
- Flag a line where the invoice total and the estimate differ

**AI must not:**

- Must not invent an outgoing or an amount
- Must not decide that an outgoing is recoverable
- Must not sign the statement or the auditor's report

**The lawyer checks:**

- Each outgoing is one the lease makes the tenant liable to contribute to, and is not a capital cost or other amount the Act says is not recoverable. Sections 41 to 45 and 50 were not opened for this letter
- The estimate is itemised and is given at least one month before the accounting period, or before the lease for the first period
- The statement after the period meets section 47(5) or, if the principal relies on it, section 47(6)

## Authorities

- [Retail Leases Act 2003 (Vic) s 46 (itemised written estimate before the lease and at least one month before each accounting period; no contribution until the estimate is given)](https://classic.austlii.edu.au/au/legis/vic/consol_act/rla2003135/s46.html)
- [Retail Leases Act 2003 (Vic) s 47 (statement of expenditure, timing, accounting standards, auditor's report and the cases where proof of payment is enough)](https://classic.austlii.edu.au/au/legis/vic/consol_act/rla2003135/s47.html)

## Full text and drafting notes

The full text and the drafting notes are not part of this public page. Signed-in firm accounts can read them at https://ailawframework.com/precedents/commercial-property-and-leasing/vic-retail-outgoings-statement and through the signed-in MCP connector https://ailawframework.com/mcp/firm.

*Practice guidance for planning and review. Confirm current primary sources and the requirements of the actual matter. This is general information, not legal advice.*