---
title: "Client notice: how we use AI on your matter, with consent form"
url: "https://ailawframework.com/precedents/client-facing-and-access-to-justice-ai-tools/client-ai-use-disclosure-consent-notice"
type: "precedent"
site: "AI Law Framework"
id: "a43-client-ai-use-disclosure-consent-notice"
area_id: "A43"
kind: "notice"
ai_level: "yellow"
version: 1
law_stated_as_at: "2026-10-17"
---

# Client notice: how we use AI on your matter, with consent form

> Plain-English notice telling clients which tasks the firm uses AI for, what it never uses AI for, how their information is protected and charged for, and how to consent, restrict or refuse.

Canonical page: https://ailawframework.com/precedents/client-facing-and-access-to-justice-ai-tools/client-ai-use-disclosure-consent-notice  
Law stated as at: 2026-10-17

Site index for agents: https://ailawframework.com/llms.txt

## Key facts

- Kind: Notice. A formal notice to serve or publish.
- Practice area: [Client-facing & access-to-justice AI tools](https://ailawframework.com/precedents/client-facing-and-access-to-justice-ai-tools.md)
- Jurisdictions: Australia, New South Wales, Victoria, Western Australia, Queensland
- AI level: Yellow. AI can help in set ways. A lawyer checks specific points before use.
- Law stated as at: 2026-10-17
- Status: Maintained. Checked on 2026-10-17 against the 7 authorities it cites, for 5 jurisdictions.

## When to use it

Give with the engagement letter for every new matter, and to existing clients when the firm first adopts AI tools or materially changes how it uses them. Keep it consistent with the AI-use clauses in the costs agreement and the approved AI tools register.

## How AI may be used

AI can draft the notice from the firm's approved tools register and the professional guidance headings, limited to how the firm actually uses AI. A lawyer confirms each statement is true before it goes to clients.

**AI may:**

- Draft the task list and data-handling paragraph from the approved AI tools register.
- Produce a shorter version for a website or client portal.
- Check the notice for consistency with the costs agreement AI clauses and the privacy policy.

**AI must not:**

- Must not describe safeguards, data locations or contract terms that have not been verified against the vendor contracts.
- Must not promise that AI is never used if it is (for example, in embedded features of standard software).
- Must not record a client's consent on the client's behalf.

**The lawyer checks:**

- Every tool and use listed matches the approved AI tools register.
- The costs paragraph matches the firm's billing policy and the client's costs agreement.
- The consent or restriction chosen is recorded on the matter and in the practice management system.

## Authorities

- [Legal Profession Uniform Law Australian Solicitors' Conduct Rules 2015 rr 4.1.3, 7.1, 9 and 37 (competence; clear advice; confidentiality; supervision)](https://legislation.nsw.gov.au/view/html/inforce/current/sl-2015-0244#rule.9)
- [Statement on the use of artificial intelligence in Australian legal practice (Law Society of NSW, Legal Practice Board of WA and Victorian Legal Services Board + Commissioner, 6 December 2024): transparency with clients](https://lsbc.vic.gov.au/news-updates/news/statement-use-artificial-intelligence-australian-legal-practice)
- [Privacy Act 1988 (Cth) Sch 1 APPs 1, 5, 6, 8 and 11](https://www.legislation.gov.au/C2004A03712/latest/text)
- [OAIC, Guidance on privacy and the use of commercially available AI products (October 2024)](https://www.oaic.gov.au/privacy/privacy-guidance-for-organisations-and-government-agencies/guidance-on-privacy-and-the-use-of-commercially-available-ai-products)
- [Federal Court of Australia, Use of Generative Artificial Intelligence Practice Note (GPN-AI), 16 April 2026](https://www.fedcourt.gov.au/law-and-practice/practice-documents/practice-notes/gpn-ai)
- [Supreme Court of NSW Practice Note SC Gen 23 – Use of Generative Artificial Intelligence (Gen AI)](https://supremecourt.nsw.gov.au/documents/Practice-and-Procedure/Practice-Notes/general/current/PN_SC_Gen_23.pdf)
- [Fair Work Commission, Guidance note: Use of generative artificial intelligence in Commission cases (commences 20 October 2026)](https://www.fwc.gov.au/documents/resources/guidance-note-use-of-generative-ai-in-commission-cases.pdf)

## Official form

[Official form](https://lsbc.vic.gov.au/news-updates/news/statement-use-artificial-intelligence-australian-legal-practice)

## Full text and drafting notes

The full text and the drafting notes are not part of this public page. Signed-in firm accounts can read them at https://ailawframework.com/precedents/client-facing-and-access-to-justice-ai-tools/client-ai-use-disclosure-consent-notice and through the signed-in MCP connector https://ailawframework.com/mcp/firm.

*Practice guidance for planning and review. Confirm current primary sources and the requirements of the actual matter. This is general information, not legal advice.*