---
title: "Prompt template with guardrails: reconciling registrations to the class definition"
url: "https://ailawframework.com/precedents/class-actions-representative-proceedings/prompt-class-data-reconciliation"
type: "precedent"
site: "AI Law Framework"
id: "a7-prompt-class-data-reconciliation"
area_id: "A7"
kind: "prompt"
ai_level: "yellow"
version: 1
law_stated_as_at: "2026-10-17"
---

# Prompt template with guardrails: reconciling registrations to the class definition

> A guarded prompt for an approved, closed AI tool to compare pseudonymised registration records with the pleaded class definition and output a flag table with reasons, without deciding eligibility.

Canonical page: https://ailawframework.com/precedents/class-actions-representative-proceedings/prompt-class-data-reconciliation  
Law stated as at: 2026-10-17

Site index for agents: https://ailawframework.com/llms.txt

## Key facts

- Kind: AI prompt. A prompt to give an AI tool, with the checks that go with it.
- Practice area: [Class Actions / Representative Proceedings](https://ailawframework.com/precedents/class-actions-representative-proceedings.md)
- Jurisdictions: Australia
- AI level: Yellow. AI can help in set ways. A lawyer checks specific points before use.
- Law stated as at: 2026-10-17
- Status: Maintained. Checked on 2026-10-17 against the 4 authorities it cites, for Australia.

## When to use it

Use within the firm's approved tool, under the intake protocol, to triage registration data against the class definition or to re-check the register after the definition is amended. Do not use with a public AI tool, or with names and contact details.

## How AI may be used

The tool flags and explains; it never decides. Inputs are pseudonymised, the criteria are quoted from the pleading, and a lawyer reviews every flag other than a sampled "within criteria" result.

**AI may:**

- Compare each pseudonymised record with the quoted criteria and assign a flag
- Quote the criterion and the data field relied on for each flag
- List records with missing or contradictory data

**AI must not:**

- Must not be given names, contact details, account numbers or other direct identifiers
- Must not infer facts that are not in the record
- Must not state that a person is or is not a group member
- Must not be run in a public or consumer AI tool

**The lawyer checks:**

- The criteria pasted into the prompt match the current pleading word for word
- The output has one row per input record and no invented records
- Every "outside", "uncertain" and "conflict" flag is reviewed by a lawyer
- The run is logged with the date, tool, version and input file reference

## Authorities

- [Federal Court of Australia Act 1976 (Cth) s 33H](https://www.legislation.gov.au/C2004A01586/latest/text)
- [Federal Court of Australia, Class Actions Practice Note (GPN-CA) para 3.1](https://www.fedcourt.gov.au/law-and-practice/practice-documents/practice-notes/gpn-ca)
- [Privacy Act 1988 (Cth) Sch 1, APP 11](https://www.legislation.gov.au/C2004A03712/latest/text)
- [Legal Profession Uniform Law Australian Solicitors' Conduct Rules 2015 r 37.1](https://legislation.nsw.gov.au/view/html/inforce/current/sl-2015-0244)

## Full text and drafting notes

The full text and the drafting notes are not part of this public page. Signed-in firm accounts can read them at https://ailawframework.com/precedents/class-actions-representative-proceedings/prompt-class-data-reconciliation and through the signed-in MCP connector https://ailawframework.com/mcp/firm.

*Practice guidance for planning and review. Confirm current primary sources and the requirements of the actual matter. This is general information, not legal advice.*