---
title: "Letter to the department requesting reports, Form B, CRIS notes and documents before a child protection hearing (Victoria)"
url: "https://ailawframework.com/precedents/child-protection-and-care-proceedings/victoria-letter-requesting-reports-cris-notes"
type: "precedent"
site: "AI Law Framework"
id: "a52-victoria-letter-requesting-reports-cris-notes"
area_id: "A52"
kind: "letter"
ai_level: "yellow"
version: 1
task_ids: ["A52-X20260927-1", "A52-X20260927-2"]
law_stated_as_at: "2026-10-18"
---

# Letter to the department requesting reports, Form B, CRIS notes and documents before a child protection hearing (Victoria)

> Letter from a parent’s lawyer to DFFH or its lawyer asking for the protection and disposition reports, Form B, relevant CRIS notes and documents referred to in the reports, within the practice direction’s time limits,…

Canonical page: https://ailawframework.com/precedents/child-protection-and-care-proceedings/victoria-letter-requesting-reports-cris-notes  
Law stated as at: 2026-10-18

Site index for agents: https://ailawframework.com/llms.txt

Letter from a parent’s lawyer to DFFH or its lawyer asking for the protection and disposition reports, Form B, relevant CRIS notes and documents referred to in the reports, within the practice direction’s time limits, and confirming how they will be handled.

## Key facts

- Kind: Letter. A letter or email you adapt and send.
- Practice area: [Child Protection & Care Proceedings](https://ailawframework.com/precedents/child-protection-and-care-proceedings.md)
- Jurisdictions: Victoria
- AI level: Yellow. AI can help in set ways. A lawyer checks specific points before use.
- Law stated as at: 2026-10-18
- Status: Maintained. Checked on 2026-10-18 against the 3 authorities it cites, for Victoria.

## When to use it

Send after appearing in a Victorian protection application, when reports or records the practice direction requires have not been filed or served, or before a readiness hearing or contest. Use a witness summons to produce for documents beyond what the department must file.

## Used for these tasks

- [Build the departmental-records chronology for a care matter](https://ailawframework.com/practice/child-protection-and-care-proceedings.md#A52-X20260927-1)
- [Test the department's grounds and particulars against its own record](https://ailawframework.com/practice/child-protection-and-care-proceedings.md#A52-X20260927-2)

## How AI may be used

AI may fill the letter from a fixed template using the listing dates and a list of what has been received; the lawyer decides what to request and signs it.

**AI may:**

- Fill the matter details, listing dates and the dates by which each document was due under the practice direction
- Compare the documents received with the documents referred to in the department’s reports and list what is missing

**AI must not:**

- Must not include the child’s or carer’s address, placement details or school in the letter
- Must not quote or summarise CRIS notes or reports in the letter
- Must not send the letter or contact the department

**The lawyer checks:**

- Each document requested is one the department must file or serve, or the letter says it is a voluntary request and that a witness summons will follow
- The due dates stated match the practice direction and the listing
- The handling undertaking matches paragraph 27 and any court order, and the firm can comply with it

## Authorities

- [Children’s Court of Victoria, Practice Direction No 1 of 2024, paras 25 to 29 (Form B, CRIS notes, deletion at the end of the hearing, reports before the first return date)](https://www.childrenscourt.vic.gov.au/sites/default/files/2024-04/Practice%20Direction%20No%201%20of%202024.pdf)
- [Children’s Court of Victoria, Practice Direction No 1 of 2024, paras 38, 45 to 51 (readiness hearing reports; witness summonses to produce and inspection)](https://www.childrenscourt.vic.gov.au/sites/default/files/2024-04/Practice%20Direction%20No%201%20of%202024.pdf)
- [Children, Youth and Families Act 2005 (Vic) s 530(8) to (10) (expedition and adjournments), as cited in Practice Direction No 1 of 2024](https://www.childrenscourt.vic.gov.au/sites/default/files/2024-04/Practice%20Direction%20No%201%20of%202024.pdf)

## Full text and drafting notes

The full text and the drafting notes are not part of this public page. Signed-in firm accounts can read them at https://ailawframework.com/precedents/child-protection-and-care-proceedings/victoria-letter-requesting-reports-cris-notes and through the signed-in MCP connector https://ailawframework.com/mcp/firm.

*Practice guidance for planning and review. Confirm current primary sources and the requirements of the actual matter. This is general information, not legal advice.*